Tender Title: Supply of Items and Freight Charges
Tender Reference Number: GEM/2025/B/6150360
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The tender aims to procure various items and associated freight charges, specifically focusing on the supply of two distinct items and related transportation services. The primary objective is to ensure a seamless supply chain for the materials required by the Indian Oil Corporation Limited, enhancing operational efficiency and reliability.
Eligibility Criteria
Eligible organizations must be legally registered entities operating within the relevant field. They should possess valid licenses, registrations, and be in good standing. The tender is open to Micro, Small, and Medium Enterprises (MSEs), provided they adhere to the specified compliance regulations.
Technical Requirements
The technical requirements for this tender include the provision of high-quality items that meet industry standards. Bidders must demonstrate their capability to supply the specified items in accordance with the detailed specifications provided during the tender process. Compliance with local industry quality standards and regulations is mandatory.
Financial Requirements
Bidders must fulfill certain financial requirements, including the submission of bid prices that are competitive yet realistic. Participants are also required to provide documentation demonstrating their financial stability, which may include past financial statements, cash flow statements, or relevant financial ratios.
Document Submission Details
Bids must be submitted in the prescribed format as outlined in the tender documentation. Comprehensive details on the submission process, including electronic submission methods, are provided within the tender guidelines. All documents should be submitted before the stipulated deadline, and late submissions will not be entertained.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special provisions, such as price preference and technical assistance, may be available to support the growth and inclusion of these businesses. Additionally, compliance with the 'Make in India' initiative and local sourcing regulations must be adhered to.
Evaluation Process
The evaluation of bids will be conducted based on a systematic assessment of technical compliance, financial viability, and pricing considerations. All submissions will be evaluated in a transparent and fair manner, ensuring adherence to the evaluation criteria set forth in the tender documents. Key factors include technical capability, delivery timelines, and cost-effectiveness.
Delivery Locations
Supplies are to be delivered to specified locations detailed in the tender documents. The chosen delivery points will align with the operational requirements of the Indian Oil Corporation Limited to ensure prompt and efficient distribution of the procured items.
Contact Information
For inquiries or further clarification regarding the tender, please refer to the official contact information provided in the tender documentation. It is advised that all potential bidders reach out through the official channels for accurate and up-to-date information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant operational licenses, and being compliant with local regulations. Additionally, strong financial standing and previous experience in similar supply contracts may be evaluated. Bidders must ensure they meet all specified criteria to participate effectively.
Participants must provide relevant certificates indicating their compliance with all technical and safety standards applicable to the supplied items. This may include quality management certifications, safety compliance certificates, and proof of adherence to environmental regulations. These documents are essential for the evaluation of bid submissions.
The registration process involves completing the online registration form and submitting all necessary documentation. Interested bidders must ensure that their profiles are fully set up in the e-procurement system as detailed in the tender documents. All submissions must meet the specified formats to be considered valid.
Bidders are required to submit documents in specific formats as prescribed in the tender documentation. Acceptable formats typically include PDFs, Word documents, and Excel sheets. Each format serves a specific purpose in the evaluation process, ensuring transparency and consistency in assessing submissions.
Bidders will be required to submit an Earnest Money Deposit (EMD) to participate in the tender. This security deposit ensures the seriousness of the bid and will be refunded after the tender process is concluded. Payment terms including the timing and method of payment for the awarded contract will be detailed in the final contract agreement, ensuring clarity for both parties.
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