Procurement of Scanners and MFDs with Cartridges
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Tender Title: Procurement of Scanners and MFDs with Cartridges
Reference Number: 158c4d407
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to procure high-quality scanners and multifunction devices (MFDs) along with necessary cartridges, as specified in the Bill of Quantities (BOQ). This procurement aims to enhance the operational efficiency of the organization while ensuring reliable and optimal performance from all devices procured. Bidders are invited to submit their proposals for items listed under various specifications that can meet the operational requirements of the Ministry.
Eligibility Criteria
To qualify for participation in this tender, bidders must comply with the following eligibility criteria:
- Be a registered entity with an established physical presence.
- Proven experience in procuring similar products or services.
- Submission of necessary documents to ensure legitimacy.
Technical Requirements
Bidders must ensure that all scanners and MFDs meet the outlined technical specifications:
- Devices must support various document formats and offer high resolution.
- Products should possess advanced features such as duplex printing and high-speed copying capabilities.
- Compliance with relevant industry standards is essential to guarantee durability and functionality.
Financial Requirements
Bidders will be required to undertake financial commitments:
- Submission of Earnest Money Deposit (EMD) as specified in the respective tender documents.
- Performance security will also be mandated to ensure contract fulfillment.
- Adherence to stipulated payment terms which includes conditions for milestone payments based on deliveries.
Document Submission Details
All submissions must be made electronically through the designated procurement portal, following the procedures set out in the tender documents. Complete submission details, including required formats and documentation, can be found within the BOQ.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities will be given preferential benefits in evaluations, promoting a more inclusive procurement process as part of India’s focus on supporting local businesses.
Evaluation Process
The evaluation and selection process will follow a predetermined criterion based on:
- Compliance with technical specifications.
- Pricing considerations and value-for-money assessment.
- Timeliness and effectiveness of proposed delivery schedules.
Delivery Locations
The successful bidder(s) will be required to deliver the products to specified locations as per the tender guidelines. Please consult the tender documents for precise delivery address details.
Contact Information
For any inquiries regarding the tender, bidders may refer to the official communication channels provided by the issuing authority.
Ensuring compliance with the criteria and requirements detailed above will be crucial for successful participation in this tender. Future updates and additional information will be communicated through official channels.
Tender BOQ Items
15 ItemsGeneral Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record in similar procurements. Bidders must submit necessary documentation to confirm registration and establish legitimacy. Moreover, potential bidders should exemplify experience delivering similar products or services to qualify.
To submit a bid, participants must provide necessary certificates that include but are not limited to:
- Registration certificate with the applicable local authority.
- Tax compliance certificates.
- Any relevant industry standard compliance certifications. These documents ensure that the bidder adheres to all regulatory and legislative requirements relevant to the procurement process.
The registration process involves creating an account on the designated procurement portal, where prospective bidders need to upload their credentials and necessary documents as specified. Ensure compliance with submission formats indicated in the tender documentation to avoid disqualification.
The Earnest Money Deposit (EMD) must be submitted along with the bid, as determined by the tender documentation. The EMD amount serves as a security measure against bid withdrawal or non-compliance during the evaluation phase. Specific amounts and payment processes are clearly defined in the tender documents.
MSEs can take advantage of specific benefits outlined in the tender, including preferential evaluation criteria that promote competitive pricing and conditions more favorable to smaller businesses. Moreover, adherence to the ‘Make in India’ policy enhances the ability of MSEs to increase their market participation.
This comprehensive FAQ section provides potential bidders with critical insights into the tender process, ensuring each participant fully understands the requirements and benefits associated with participation.
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