Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV

Reference Number: GEM/2025/B/6169747

Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas

The Vehicle Hiring Service tender, categorized under the services pertaining to vehicle hiring, seeks to appoint suitable vendors for providing hire services of vehicles on a per vehicle-day basis. This specific requirement pertains to the hiring of Sports Utility Vehicles (SUVs) and Multi Utility Vehicles (MUVs) for various operational needs.

Scope of Work and Objectives

The primary objective of this tender is to ensure the availability of SUV/MUV vehicles for official use, emphasizing a comprehensive service that includes vehicle readiness, driver provisioning, and adherence to quality and safety standards. The services will be offered for a standard distance of 100 kilometers per day with up to 12 hours of vehicle usage.

Eligibility Criteria

Eligible participants for this tender must be registered entities in compliance with relevant statutory standards. The criteria include:

• Must possess valid registration certificates.
• Should demonstrate experience in vehicle hiring services.
• Compliance with applicable local transportation and safety regulations.

Technical Requirements

The technical specifications for the vehicles required under this tender include:

• Year of manufacture: 2019 or newer.
• Compliance with all local transportation laws and regulations.
• Availability of necessary documents for vehicle insurance and fitness certification.
• Fleet management capabilities to ensure timely service and maintenance checks.

Financial Requirements

Participants are required to submit a financial proposal that outlines their pricing structure per vehicle per day. This includes potential costs associated with:

• Additional kilometers beyond the stipulated limit.
• Any other charges like toll fees or miscellaneous expenses that may apply during service delivery.

Document Submission Details

Interested vendors must upload their bids electronically through the GEM portal by following the designated submission format. All required documentation should be provided in acceptable formats, such as PDF and Word documents, to ensure a smooth evaluation process.

Special Provisions

The tender offers certain benefits aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions support local businesses to encourage economic development and innovation within the industry.

Evaluation Process

The evaluation will follow a structured approach based on:

• Compliance with eligibility criteria and technical specifications.
• Financial competitiveness and transparency in the bidding quotes.
• Past performance and service quality in similar contracts.

Delivery Locations

The vehicles must be available for delivery at designated locations specified by the Indian Oil Corporation Limited. It is essential for bidders to clearly indicate their ability to comply with the delivery expectations.

Contact Information

For inquiries regarding this tender, parties are encouraged to communicate directly with the designated procurement officer at the Indian Oil Corporation Limited. However, please ensure that all communications are routed through formal channels as per the guidelines provided in the tender documents.

In summary, this tender represents an opportunity to engage in a vital service provision for the Indian Oil Corporation’s transportation needs, ensuring a smooth operational framework while adhering to local regulatory standards.