Title: Supply of Pump Spares
Reference Number: GEM/2025/B/5939714
Issuing Authority: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas
Tender Overview
The Indian Oil Corporation Limited (IOCL) invites bids for the supply of pump spares under this tender. The objective of this procurement is to obtain high-quality pump spare parts that meet the technical specifications set forth by the issuing authority. This initiative aims to enhance ongoing operational efficiency and ensure the smooth functioning of pump systems within the organization.
Scope of Work
The scope includes the supply of various types of pump spares, as detailed in the attached scheduling document. Bidders are expected to supply compatible parts with OEM quality, substantiating performance and reliability claims through relevant documentation.
Eligibility Criteria
To qualify for participation, bidders must:
- Be a registered business entity.
- Have experience in supplying pump spares or related products.
- Possess all necessary certifications mandated in the tender documents.
Technical Requirements
Bidders must ensure that all supplied products meet the specified technical standards. This includes compliance with industry standards and specific pump spare specifications outlined in the tender documents. Additionally, bidders must provide a clear method for product testing and quality assurance to prove compliance with the prescribed parameters.
Financial Requirements
Bidders are required to submit a detailed pricing structure, including rates for all items listed in the tender. Validity for the bid offer should be maintained for a minimum of 120 days from the date of submission. An Earnest Money Deposit (EMD) must accompany the bid, details of which can be found in the tender documentation.
Document Submission Details
All required documents, including certificates and additional documents indicated in the Addendum to the Contract (ATC), must be submitted electronically through the designated tendering portal. The documents must conform to the specific instructions for submission outlined by the Indian Oil Corporation Limited.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate, with provisions available to enhance their competitiveness in the bidding process. This includes potential exemptions from certain eligibility criteria, contingent on the submission of supporting documents that prove their eligibility for such exemptions.
Evaluation Process
The evaluation shall be conducted on a total value-wise basis. Bids will be assessed based on compliance with technical requirements, financial proposals, and alignment with quality standards. Documentation accuracy and completeness will play a vital role in the selection process.
Delivery Locations
The delivery of pump spares will be scheduled at various locations designated by Indian Oil Corporation Limited, as specified in the individual purchase order provided upon bid acceptance.
Contact Information
While specific contact details for correspondence may not be publicly listed, bidders are encouraged to check the Indian Oil Corporation Limited’s website or the official tender portal for updates and further clarifications.
In summary, this tender presents an excellent opportunity for suppliers of pump spares, highlighting the commitment of the Indian Oil Corporation Limited to enhance operational capabilities while ensuring adherence to quality standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements encompass being a registered business entity with relevant experience in supplying pump spares or similar products. Potential bidders must demonstrate compliance with specific technical and financial criteria as outlined in the tender documentation. Additionally, bidders seeking exemptions from experience or turnover requirements must provide supporting documents to substantiate their eligibility for consideration.
Bidders must submit various certificates as indicated in the Additional Terms and Conditions (ATC), which may include quality assurance certifications, registration documents, and any other relevant documentation required to validate experience, financial standing, and compliance with technical specifications. It’s imperative to review the complete list in the tender document thoroughly.
The registration process involves creating an account on the designated tendering portal. Once registered, bidders can access the specific tender details and submission guidelines based on the procurement policy laid out by Indian Oil Corporation Limited. Bidders are encouraged to ensure all information is current and complies with the requirements stipulated in the tender documentation.
Bidders must provide an Earnest Money Deposit (EMD) with their bid submission, the specifics of which can be found in the tender documents. The EMD serves as a security measure, ensuring the commitment of bidders to undertake the contract if awarded. The documentation outlines accepted forms of EMD along with the amounts required based on the total value of the tender.
The evaluation and selection process will be done based on a total value wise evaluation method. All submitted bids will be assessed for compliance with the technical requirements, financial proposals, quality standards, and completeness of submitted documentation. Bidders will receive notification of results through the official tender portal once evaluations are complete.
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