Tender Timeline
Tender Title: Maintenance and Service Contract for BHEL Make Three DAVRs Installed at Guwahati Refinery
Tender Reference Number: GEM/2025/B/6021797
Issuing Authority: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas
The Maintenance and Service Contract for BHEL (Bharat Heavy Electricals Limited) make three DAVRs (Digital Automatic Voltage Regulators) at the Guwahati Refinery is a strategically important initiative by the Indian Oil Corporation Limited. The objective of this tender is to secure a comprehensive service and maintenance plan for the equipment to ensure optimal performance, reliability, and efficiency in operations.
Scope of Work and Objectives
The selected contractor will be responsible for providing maintenance and service support for three DAVRs installed at the Guwahati Refinery. Key activities include:
- Regular maintenance checks
- Troubleshooting and repairs
- Support for emergency breakdowns
- Scheduled servicing as per OEM guidelines
The goal is to minimize downtime and enhance operational reliability.
Eligibility Criteria
Eligible bidders must be registered entities with experience in maintenance services for electrical equipment. Additionally, they should conform to the quality standards set forth by the OEM (Original Equipment Manufacturer) and retain the necessary certifications.
Technical Requirements
Bidders must demonstrate technical capability in:
- Understanding BHEL systems and components
- Availability of qualified personnel for servicing
- Access to requisite tools and equipment for maintenance operations
Financial Requirements
Bidders will be assessed based on their financial capability to undertake the contract. This includes financial statements and proof of similar projects executed previously to ensure they can meet the contract demands.
Document Submission Details
All tender documents and proposals should be submitted in accordance with the instructions provided in the RFQ (Request for Quotation). The documents must be formatted as required and submitted through the designated electronic portal, with a clear outline of the proposed services, timelines, and pricing.
Special Provisions
There are provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible entities can avail benefits which may include relaxed qualification criteria and bid submission exemptions to encourage participation.
Evaluation Process
The evaluation of the tender submissions will be conducted in a structured manner:
- Compliance with eligibility and technical specifications
- Financial soundness and competitive pricing
- Quality assurance measures proposed
Bidders are advised to provide comprehensive details that will be evaluated against the specific criteria set by the tender authority.
Delivery Locations
Services will be rendered at the Guwahati Refinery, with specific on-site requirements dictated by operational necessity.
Contact Information
For further inquiries or clarifications, details may be obtained through the tendering authority's official communication channels.
By adhering to these guidelines, beneficiaries can ensure they submit comprehensive and competitive bids that meet all necessary criteria for the successful execution of this vital maintenance and service contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Similar Tenders
Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with substantial experience in maintenance and servicing of electrical equipment. Bidders must adhere to OEM standards, proving their capability through relevant certifications and prior work experience in similar projects.
The tender demands bidders to possess a thorough understanding of BHEL systems and engineering aspects related to DAVRs. Additionally, technical specifications require that bidders demonstrate access to qualified personnel, along with the necessary tools for maintenance activities as prescribed by the OEM guidelines.
The Earnest Money Deposit (EMD) details are typically stipulated within the tender documents. Bidders should refer to the RFQ for the specific amount required as an EMD and ensure that it is paid and documented accordingly to secure their participation in the bidding process.
Proposals must be submitted electronically through the designated tendering portal. All required documents should be formatted as specified in the RFQ. Bidders should follow the submission guidelines carefully and ensure all information is complete to mitigate any issues during evaluation.
Micro, Small, and Medium Enterprises (MSEs) can benefit from relaxed eligibility criteria, which may include exemptions in certain documentation requirements. The tender encourages MSE participation by providing them an opportunity to showcase their capabilities while supporting the ‘Make in India’ initiative.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders