Tender Title: AMC for Hitachi make 1450KVA 6 point 6KV VFDs
Tender Reference Number: GEM/2025/B/6139313
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas

The Indian Oil Corporation Limited (IOCL) is inviting bids for the Annual Maintenance Contract (AMC) of Hitachi make 1450KVA 6 point 6KV Variable Frequency Drives (VFDs). This tender relates specifically to comprehensive maintenance services intended to ensure the reliable and efficient operation of VFDs installed at the PBPL site within IOCL’s Northern region.

Scope of Work and Objectives

The primary objective of this tender is to provide complete maintenance services for the Hitachi VFDs, including scheduled inspections, preventive maintenance, troubleshooting, and repairs. Bidders must propose a detailed maintenance plan outlining the regular service activities, expected turnaround rates for repairs, and the qualifications of personnel who will perform the services.

Eligibility Criteria

To qualify for the tender, the bidders must meet the following eligibility criteria:

• Hold a valid registration as an entity in India.
• Have prior experience in providing AMC services specifically for VFDs or similar electrical equipment.
• Possess relevant certifications from the manufacturers, validating their capability to service Hitachi equipment.

Technical Requirements

Bidders must comply with the following technical requirements:

• Personnel must have certifications in electrical maintenance and must be trained in servicing VFDs.
• All maintenance practices must adhere to ISO standards relevant to electrical safety and performance.
• Bidders are also required to submit detailed specifications of tools and equipment to be utilized during maintenance.

Financial Requirements

Bidders need to provide their financial proposals detailing the cost structure for the AMC services. Costs must be transparent and broken down into parts, labor, and any additional charges that may apply.

Document Submission Details

Interested parties must ensure that all necessary documentation, including the bid proposal, technical capabilities, and financial breakdown, is submitted in accordance with the stipulated guidelines. Electronic submissions must comply with the specified formats and naming conventions as outlined in the tender guidelines.

Special Provisions

This tender includes benefits specifically aimed at Micro, Small, and Medium Enterprises (MSEs) and approved startups. Bidders fitting these categories may receive preferential consideration during the evaluation process.

Evaluation Process

Bids will be evaluated based on the following criteria:

• Compliance with technical specifications and requirements.
• Cost efficiency and value proposition.
• Experience and past performance in similar contracts.
• Qualification and experience of the service personnel.

Delivery Locations

Services will be conducted at the PBPL site within the jurisdiction of IOCL Northern Region. Bidders must ensure that logistical arrangements for resources and personnel are adequately planned to meet the site requirements.

Contact Information

For further details or clarifications, potential bidders are encouraged to reach out to the contact persons listed in the tender document. All communication should maintain official channels to facilitate transparency and efficiency.

In summary, this AMC tender for Hitachi VFDs at IOCL presents an extensive opportunity for qualified contractors with the right capabilities in electrical maintenance. Interested bidders are urged to review the requirements thoroughly and prepare their submissions accordingly for a chance to secure this valuable contract.