INDIAN OIL CORPORATION LIMITED Tender by Marketing Division (GEM/2025/B/6136893)
Annual Maintenance service-AIR CONDITIONER
Tender Timeline
Tender Title: Annual Maintenance Service for Air Conditioners
Tender Reference Number: GEM/2025/B/6136893
Issuing Authority/Department: INDIAN OIL CORPORATION LIMITED
Ministry: Ministry of Petroleum and Natural Gas
The scope of work for this tender involves the provision of comprehensive Annual Maintenance Services specifically for Air Conditioning units across various facilities operated by the Indian Oil Corporation Limited. The objective is to ensure the optimal functioning, efficiency, and reliability of the air conditioning systems, which is crucial for maintaining comfortable working conditions.
Eligible bidders must meet specific eligibility criteria to participate in the tender process. This includes being a legally registered entity with relevant experience in providing maintenance services for air conditioning systems. Companies must demonstrate their capability through past projects and satisfaction levels of previous clients.
Technical requirements involve adherence to industry standards for maintenance and operation practices. Bidders must possess adequately trained personnel who are fully acquainted with the necessary repair and maintenance protocols for various air conditioning models. Furthermore, they should provide evidence of certifications and skills relevant to the maintenance of HVAC systems.
From a financial perspective, bidders must demonstrate adequate financial stability and capacity to undertake the maintenance services. This includes providing audited financial statements from the previous years and proof of sufficient turnover in services prior year covering HVAC maintenance.
The tender requires submission of documents in specified formats. Prospective bidders must ensure that all submissions are comprehensive and include the necessary certificates to validate technical and financial capabilities. The method of submission is primarily electronic through the tendering platform, ensuring all documentation is uploaded accurately.
There are special provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs). These include exemptions in certain eligibility requirements and financial benefits to foster competition and empowerment of smaller businesses. Startups also have designated accommodations to facilitate their entry into this procurement process.
The evaluation process will be conducted based on the criteria of price competitiveness, technical specifications, and compliance with the requirements outlined in the tender document. The submissions will be assessed in a structured manner to ensure transparency and fairness in the selection of the successful bidder.
Delivery locations encompass various sites managed by the Indian Oil Corporation across the country, emphasizing the extensive nature of the service capabilities expected from bidders.
For any inquiries regarding the tender, contact information for the issuing authority should be referenced in official communication channels tied to this tender.
In summary, this tender represents a substantial opportunity for qualified service providers to engage in a crucial maintenance contract that ensures seamless operational efficiency in air conditioning systems across Indian Oil Corporation facilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity engaged in providing maintenance services relevant to air conditioning systems. Bidders should have a proven track record demonstrated through the successful completion of similar projects. It is essential to show compliance with any local regulations that govern service provision in the HVAC sector.
To participate effectively in the bidding process, companies must provide essential certificates related to their technological competencies in HVAC maintenance. This includes service licenses, qualifications of the maintenance staff, and certifications from recognized organizations that demonstrate adherence to quality maintenance practices. Proper documentation validates your expertise in maintaining air conditioning units.
The registration process typically involves creating an account on the designated tendering platform, where bidders must provide their company details, financial data, and relevant documents. Once registered, bidders can access and submit their tenders electronically. It’s crucial to ensure that all documentation is precise and submitted in the required formats stipulated in the tender guidelines.
A prospective bidder typically has to submit an Earnest Money Deposit (EMD) as part of their tender submission. This refundable amount serves as a security to ensure compliance with the terms of the tender. The EMD ensures that only serious bidders participate, minimizing uncommitted entries. Details regarding the exact amount, submission method, and other related financial requirements will be specified in the tender notice documentation.
There are specific benefits for Micro, Small, and Medium Enterprises (MSEs), including relaxed eligibility norms and financial incentives aimed at empowering smaller businesses to engage in government tenders. Startups can also access collaborative agreements and support mechanisms to facilitate their participation, aligning their goals with the government’s initiative to bolster the ‘Make in India’ campaign and promote local content and procurement rules.
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