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Tender Title: Supply of Group A1 Items, Mandatory Spares for Group A1, and Freight Charges for Group A1
Tender Reference Number: GEM/2025/B/6035243
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The primary aim of this tender is to procure Group A1 Items, which encompass mandatory spare parts required for operational continuity and associated freight charges. This procurement is crucial to ensure seamless supply chain management and enhance operational efficiency across various facilities managed by the Indian Oil Corporation Limited. Bidders are expected to provide quality products that meet the specified technical requirements, ensuring they align with the operational standards mandated by the Ministry of Petroleum and Natural Gas.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with adequate certifications as per industry standards. It is imperative that bidders demonstrate prior experience in procuring and supplying similar goods and services. Small and Medium Enterprises (SMEs) are encouraged to participate, with special provisions outlined to support their bids.
Technical Requirements
Bidders are required to comply with specific technical specifications laid out in the tender documentation. This includes adherence to quality standards relevant to the Group A1 Items being offered. Thorough documentation must be provided to substantiate compliance with these technical standards, ensuring that products meet the necessary operational effectiveness.
Financial Requirements
Bidders must submit financial documentation that confirms their capacity to fulfil the order while aligning with the specified payment terms. A detailed breakdown of pricing is essential, including costs related to freight charges. Prospective suppliers should ensure competitive pricing to secure favorable evaluations during the selection process.
Document Submission Details
All documents relevant to the bid, including technical proposals, financial quotes, and compliance certificates, must be submitted electronically through the specified procurement platform. Bidders should ensure that all submission formats adhere to the guidelines set forth in the tender to avoid potential disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and also provides certain benefits for startups. This aligns with the government's initiative to bolster local procurement and promote self-reliance in the industry. Bidders are encouraged to reference these provisions in their submissions, potentially enhancing their evaluation outcomes.
Evaluation Process
The evaluation of bids will be conducted based on a comprehensive assessment of both the technical and financial proposals submitted. Bids that do not meet the prescribed requirements will be marked as non-compliant. The selection process will prioritize proposals that offer competitive pricing, along with compliance with technical specifications and delivery timelines.
Delivery Locations
Products are to be delivered to the designated facilities of the Indian Oil Corporation Limited, where the operational requirements will dictate the logistics of delivery. Bidders should outline their proposed delivery plans within their submissions to ensure alignment with the operational needs of the issuing authority.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to reach out to the designated procurement channel specified in the tender documentation. Direct contact with the Indian Oil Corporation Limited is vital for clarifying details and ensuring proper submission of bids.
This tender represents a significant opportunity for suppliers to engage with a leading corporation within the sector, aligning with national goals of enhancing efficiency and sustainability in the petroleum industry. Bidders are encouraged to thoroughly review tender requirements and prepare compliant submissions to maximize their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications. Bidders are also required to demonstrate prior experience in supplying similar goods. Additionally, Micro, Small and Medium Enterprises (MSMEs) are encouraged to participate and must ensure they meet specific compliance standards set forth by the issuing authority.
Bidders must provide a comprehensive set of certifications that validate their operational capabilities, including quality assurance certificates relevant to the Group A1 Items. Additionally, financial documents, tax compliance certificates, and registration proofs are also required to demonstrate eligibility and compliance with local regulations.
To register for the tender, potential bidders must create an account on the prescribed procurement portal and provide all necessary documentation as outlined in the tender invitation. This includes submitting details regarding business registration, tax compliance, and any relevant certifications that confirm their qualifications to participate in this tender.
The tender stipulates that all products supplied must meet stringent quality standards as set forth in the technical specifications. This includes adherence to industry benchmarks for durability and performance of Group A1 Items. Bidders are required to include testing data in their proposals to verify compliance with these quality standards.
Payment will generally be contingent upon the successful delivery and acceptance of goods. Bidders are advised to outline their preferred payment structures within their submissions. Price evaluation considerations will emphasize competitive pricing along with compliance with technical specifications. Bidders should present a detailed price breakdown to facilitate the evaluation process effectively.
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