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INDIAN OIL CORPORATION LIMITED Tender by Iocl Bongaigaon Refinery (GEM/2025/B/6172008)

Item no. 10,Item no. 20,Item no. 30,Item no. 40,Item no. 50,Item no. 60,Item no. 70,Item no. 80

Bongaigaon, Assam
Goods
Qty:23
INDIAN OIL CORPORATION LIMITED Tender by Iocl Bongaigaon Refinery (GEM/2025/B/6172008)

Tender Timeline

Tender Issue
April 25, 2025 at 4:16 PM
Corrigendum
April 25, 2025 at 04:17 PM
New Document Added Download

Tender Title: N1NE24107 IT Systems for TS Conference Room

Reference Number: GEM/2025/B/6172008

Issuing Authority: Indian Oil Corporation Limited

Department: Ministry of Petroleum and Natural Gas

The N1NE24107 IT systems for TS Conference Room tender invites qualified and interested parties to submit bids for the supply and installation of IT systems, specifically tailored for the technical and operational requirements of the Conference Room at the Indian Oil Corporation Limited (IOCL) premises. This project is designed to facilitate seamless communication and information sharing, enhancing operational efficiency within the organization.

Scope of Work and Objectives

The primary objective of this tender is to procure state-of-the-art IT systems that will include a variety of items such as audio-visual equipment, conference management software, and integrated communication tools. The successful bidder will be responsible for:

  • Designing and installing the IT infrastructure required for effective conference operations.
  • Ensuring the installation is compliant with technical specifications outlined by IOCL.
  • Providing post-installation support and maintenance of the systems installed.

Eligibility Criteria

Eligible bidders must meet the following criteria:

  • The bidder must be a registered entity in compliance with all local laws and regulations.
  • Documentation proving experience in similar projects over the last two years.
  • Financial stability demonstrated through previous year audits.

Technical Requirements

Bidders must provide documentation detailing their adherence to technical specifications which include but are not limited to:

  • Compatibility of systems with existing infrastructure.
  • Certification of equipment from recognized standards.
  • Details of warranty period and post-installation support offered.

Financial Requirements

Bidders are required to submit:

  • A detailed financial proposal including pricing of individual items and total quantities.
  • Certification of financial standing validated by bank statements or financial audits.
  • Compliance with tax regulations and submission of tax clearance certificates.

Document Submission Details

All documents pertaining to the submission, including proposals and certifications, must be submitted electronically via the tender portal. The required formats include PDF and Word documents.

Special Provisions

This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories should ensure they provide necessary documentation to avail the benefits aimed at fostering local content and promoting entrepreneurship within the sector.

Evaluation Process

Bids will be evaluated based on adherence to technical and financial requirements, with a focus on:

  • Overall cost-effectiveness.
  • Compatibility of the proposed systems.
  • Quality of customer support and warranty offered.

Delivery Locations

The successful bidder will be required to deliver all equipment and installations directly to the designated Conference Room located within the Indian Oil Corporation Limited’s facilities.

Contact Information

For inquiries related to this tender, bidders are encouraged to reach out through the designated buyer email, ensuring clear communication about requirements and expectations.

General Information

Item Category
Item no. 10 , Item no. 20 , Item no. 30 , Item no. 40 , Item no. 50 , Item no. 60 , Item no. 70 , Item no. 80
Ministry Name
Ministry of Petroleum and Natural Gas
Department Name
INDIAN OIL CORPORATION LIMITED
Organisation Name
Iocl Bongaigaon Refinery
State
Assam
City
Bongaigaon

Financial Information

Bid Offer Validity
120 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
5 Days

Tender Documents

11 Documents
GeM-Bidding-7775016.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity compliant with all applicable laws, possessing experience in similar IT systems projects within the last two years, and demonstrating financial stability through audited statements. Proper submission of documentation that verifies these conditions is crucial for tender eligibility.

Bidders must ensure that their proposed IT systems are compatible with existing infrastructure at Indian Oil Corporation Limited. Items need certification from recognized standards, and documentation must detail the durability, warranty coverage, and compliance with quality benchmarks. This all falls under the technical specifications that ensure reliable operation.

Payment terms generally include milestone payments based on successful completion and acceptance of project phases. The performance security requirements may warrant an Earnest Money Deposit (EMD) submission. Completion of specified deliverables will leverage payments, ensuring compliance with necessary payment terms and evaluations.

Bidders must submit their proposals electronically through the tender portal. Accepted document formats include PDF for plans and specifications and Word format for financial details. Ensuring proper composition and submission of these documents is essential for a streamlined evaluation process.

MSEs and startups may benefit from relaxed eligibility criteria, which include potential financial concessions and support. Participants are encouraged to articulate their business credentials comprehensively to leverage these MSE benefits and align with ‘Make in India’ policies for local sourcing.

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