Tender Title: Annual Maintenance Contract for M/s Amtech Make Soft Starter and VFDs
Reference Number: GEM/2025/B/6164114
Issuing Authority
Department: Indian Oil Corporation Limited
Ministry: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The goal of this tender is to secure an Annual Maintenance Contract (AMC) for M/s Amtech Make Soft Starters and Variable Frequency Drives (VFDs) located at the Gujarat Refinery. The primary objectives include ensuring reliable operation, enhancing the performance of the existing systems, and minimizing downtime through timely maintenance interventions. The successful bidder will be responsible for comprehensive servicing, repair, and preventative maintenance of the equipment to achieve optimal operational efficiency.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- The bidder must be a legally registered entity in the relevant jurisdiction and must possess necessary certifications.
- Previous experience in providing maintenance services for similar equipment is preferred.
- Compliance with statutory regulations and having a valid GST registration.
- Financial stability to undertake the contract as evidenced by relevant documentation.
Technical Requirements
Participants are required to possess the following:
- Technical expertise and skilled personnel for effective maintenance of soft starters and VFDs.
- Access to necessary tools and equipment for performing maintenance tasks.
- Proven track record in handling similar technical services.
Financial Requirements
Bidders should provide:
- A detailed quote including breakdowns of costs associated with labor, equipment, and any materials required for maintenance.
- Evidence of financial stability and reliability to execute the contract, such as bank statements or financial reports.
Document Submission Details
All required documents must be submitted electronically in the prescribed format as specified in the tender guidelines. Bidders must ensure that all documents are complete, accurate, and submitted before the deadline to avoid disqualification.
Special Provisions
This tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate, offering them benefits such as simplified registration processes and potential financial incentives.
Evaluation Process
The evaluation of submitted bids will follow a systematic process aimed at identifying the most qualified bidders. This includes:
- Assessment of technical capabilities and past performance.
- Financial bid evaluation based on price competitiveness and completeness.
- Compliance with eligibility criteria and submission quality.
Delivery Locations
The services will primarily be rendered at the Gujarat Refinery. The successful bidder must be prepared to mobilize their teams and resources to this location for the duration of the contract.
Contact Information
For further inquiries related to this tender, contact details are provided in the official tender documentation. Ensure that all communication adheres to the guidelines specified therein.
This tender represents an opportunity for qualified vendors to provide essential maintenance services that will support the operational integrity of critical equipment at the Gujarat Refinery. Participants are encouraged to familiarize themselves with the requirements and submit comprehensive proposals to enhance their chances of success in this contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with necessary qualifications, prior experience in maintenance for similar equipment, compliance with statutory regulations, and possessing a valid GST registration. It is essential to provide evidence of financial stability to carry out the work.
Bidders must provide documentation that demonstrates their capabilities, including certifications relevant to maintenance and servicing of soft starters and VFDs, as well as copies of any industry-standard accreditations that attest to quality standards adhered to during operations.
To register, bidders must follow the procedures detailed in the tender documents. The registration process typically entails filling out forms available on the tender platform and submitting relevant documents that demonstrate compliance with eligibility criteria. Ensure to meet all submission guidelines.
Documents must be submitted electronically and should be in formats such as PDF or Excel, as specified in the tender guidelines. It is recommended to review the submission requirements within the tender documents carefully to avoid any missteps.
The payment terms will be specified in the tender documentation, typically outlining staged payments based on milestones achieved throughout the duration of the contract. Successfully selected bidders must demonstrate their understanding of these terms and incorporate them into their financial proposals.
This comprehensive FAQ section aims to address critical aspects for potential bidders and facilitate a clearer understanding of the tender process.
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