Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Reference Number: GEM/2025/B/6173931
Issuing Authority/Department: Indian Oil Corporation Limited under the Ministry of Petroleum and Natural Gas
Scope of Work and Objectives: This tender aims to procure Split Air Conditioners with a focus on Green AC technologies for enhancing energy efficiency and reducing environmental impact. A total of 7 units of wall mount type Split Air Conditioners are to be supplied under this tender. This initiative is part of the organization's commitment to sustainability and improved energy consumption practices, aligning with national environmental goals.
Eligibility Criteria: Participating bidders must meet specific eligibility requirements which include being a registered entity with a valid business license. Additionally, compliance with relevant industry safety standards and regulations is mandatory. The bidders should demonstrate previous experience in supplying air conditioning units or equivalent HVAC solutions.
Technical Requirements: The technical specifications for the Split Air Conditioner include:
- Energy efficiency ratings consistent with the latest standards.
- Compliance with environmental regulations and certifications.
- Robust design enabling operation in various climatic conditions.
- Enhanced technologies for better air purification and temperature control.
Financial Requirements: Bidders must provide financial statements to demonstrate their capability to handle the financial load of the project. A thorough breakdown of pricing and potential cost savings associated with energy-efficient models should also be presented. The tender will also require an Earnest Money Deposit (EMD), the details of which are provided in the annex of the tender documentation.
Document Submission Details: All necessary documents must be submitted electronically via the specified procurement portal, following the formats prescribed in the tender guidelines. It is crucial for bidders to ensure that all documents meet the required accepted document formats to avoid disqualification.
Special Provisions: The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing incentives such as price preference and relaxation of certain qualification criteria in alignment with government policies.
Evaluation Process: Submitted proposals will be evaluated based on a combination of technical and financial criteria. Key aspects include the overall cost, compliance with technical specifications, and bidder qualifications. The evaluation aims to select a vendor offering the best value while adhering to quality and performance standards.
Delivery Locations: The successful bidders will be required to deliver the air conditioning units to specified locations set by the Indian Oil Corporation Limited within a stipulated timeline post-award of the contract.
Contact Information: For any inquiries regarding this tender, participants are encouraged to refer to the official documentation published by Indian Oil Corporation Limited for accurate contact details.
Conclusion
This process is not just a tender but an opportunity to contribute to sustainable practices in the HVAC sector. Bidders are encouraged to explore the details and prepare their submissions in alignment with the outlined requirements to qualify for this procurement initiative.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Beyond registration, bidders must demonstrate experience in supplying HVAC systems or air conditioning units. Compliance with industry safety standards and submission of requisite documentation are also essential to qualify.
Bidders must present various required certificates which may include ISO certifications, energy efficiency certifications, and compliance with environmental regulations. These documents validate the quality and sustainability of the products offered.
To register for this tender, potential bidders should visit the designated procurement portal and complete the registration process as specified. It’s important to ensure that all information is accurate and documents are in the accepted document formats to enable smooth processing.
Payment terms will be clarified in the final contract agreement. Typically, payment terms may include an upfront deposit upon order confirmation followed by progress payments based on project milestones, ensuring financial security for both parties involved.
Yes, there are benefits for MSEs and provisions specifically tailored for startups. This includes price preference and eased eligibility criteria to encourage their participation, aligning with government initiatives to promote local businesses in public procurement.
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