Tender Title: Onsite Photocopying and Printing Services
Reference Number: GEM/2025/B/6157236
Issuing Authority/Department:
Indian Oil Corporation Limited, under the supervision of the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives:
This tender invites qualified service providers to submit bids for Onsite Photocopying and Printing Services. The primary objective is to procure an efficient service provider capable of handling onsite photocopying demands of Indian Oil Corporation Limited. The service provider will be required to manage a total of 3000 prints utilizing paper that is provided by the buyer.
Eligibility Criteria:
To be considered eligible for this tender, bidders must be registered entities with proven experience in providing similar services. Compliance with all regulations and standards set forth by the Ministry of Petroleum and Natural Gas is mandatory.
Technical Requirements:
Bid submissions must clearly state the technical specifications of the photocopying and printing equipment to be utilized, including but not limited to:
- Operational capabilities for onsite production
- Monochrome output specifications
- Maintenance and support services offered during the contract period
Financial Requirements:
The financial proposals should include a comprehensive cost breakdown for the services, ensuring that all pricing is transparent and inclusive of potential additional costs. Bidders must also comply with local taxation and regulatory requirements.
Document Submission Details:
All tender documents must be submitted electronically through the designated government e-marketplace (GEM) portal, following the steps outlined in the portal guidelines. Bidders should ensure that their submissions are complete and meet all specified criteria to avoid disqualification.
Special Provisions:
Favorable considerations will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, as per government guidelines. Such entities are encouraged to participate in the tender process to promote inclusivity and innovation.
Evaluation Process:
Bids will be evaluated based on compliance with technical specifications, financial proposals, and overall service capability. The evaluation will ensure that all bids meet the minimum requirements before moving to final selection.
Delivery Locations:
Services are to be rendered at the specified locations outlined by Indian Oil Corporation Limited throughout their operational areas. Detailed location requirements will be provided to successful bidders upon contract award.
Contact Information:
For inquiries and further clarifications, bidders are advised to contact the designated department of Indian Oil Corporation Limited via the official GEM portal for assistance.
This tender is an exciting opportunity for capable service providers to engage with a leading entity in the public sector, while upholding the highest quality and compliance standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses to operate within this service sector. Bidders must demonstrate prior experience in handling onsite photocopying services and compliance with local regulations as per the guidelines established by the Ministry of Petroleum and Natural Gas.
Yes, bidders must provide valid documentation to prove their qualifications. This typically includes registration certificates, experience certificates in similar projects, and any relevant quality certifications that showcase adherence to industry standards for photocopying services.
Prospective bidders must register on the government e-marketplace (GEM) platform to obtain a unique bidder ID. From there, bidders can access the tender document, complete the required forms, and electronically submit their bids following the outlined submission guidelines.
All tender documents must be submitted in formats specified by the GEM portal—commonly accepted formats include PDF, DOC, and XLS. Bidders should ensure that their submissions are complete and follow the guidelines to avoid disqualification.
Bidders are generally required to provide a performance security amount set by the issuing authority. This is typically a percentage of the total contract value and serves as a guarantee for the successful completion of the contract. Detailed terms regarding performance security will be provided in the tender documentation.
Price evaluation will be carried out based on the total cost proposed in the financial submission. Bids will be assessed not only on price but also on the compliance with technical specifications and the capability to meet qualitative service delivery aspects.
Specific timelines including submission deadlines, evaluation periods, and notification of results will be outlined in the tender announcement. Bidders must adhere to these timelines for a successful application process.
Micros, small, and medium enterprises may benefit from special provisions such as reduced financial requirements and preferential evaluation criteria. These initiatives foster growth in the small business sector and encourage them to participate actively in government contracts.
Yes, bidders must ensure that their technical specifications comply with the expected service standards laid out by the Ministry of Petroleum and Natural Gas. Adherence to the relevant industry norms and quality benchmarks is crucial for successful bid evaluation.
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