Tender Title: Custom Bid for Services - Assistance in Maintenance and Upkeepment of Safety Equipment at Barauni Refinery
Tender Reference Number: GEM/2025/B/6144436
Issuing Authority: INDIAN OIL CORPORATION LIMITED
Department: Ministry of Petroleum and Natural Gas
The Custom Bid for Services focuses on thorough maintenance and efficient upkeepment of safety equipment at the Barauni Refinery. The aim is to ensure the highest standards of safety, reliability, and performance of safety equipment as required by national and international industry standards. The successful bidder will be entrusted with the responsibility of implementing best practices and maintaining regulation compliance while working effectively within the refinery's operational framework.
Scope of Work and Objectives
The core objective of this tender is to provide comprehensive maintenance services for various safety equipment used in the Barauni Refinery. This includes equipment inspections, preventive maintenance, corrective actions, and reporting on safety compliance. The appointed contractor must align their services with ISO standards to maintain operational integrity.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity with relevant certifications.
- Proven experience in the maintenance of safety equipment in an industrial setting.
- Demonstrated capability to adhere to safety and environmental regulations pertinent to the petroleum industry.
Technical Requirements
Contractors will be required to ensure that all work aligns with predetermined technical specifications detailed in the tender documentation. This includes adherence to quality standards and compliance protocols laid out by the Indian Oil Corporation. The bidders should provide indicative methodologies for accomplishing services while ensuring minimal operational disruption.
Financial Requirements
All bidders must furnish a clear financial proposal, demonstrating their ability to meet the financial obligations associated with the contract. Additionally, interested parties must present an Earnest Money Deposit (EMD) as a security measure which will be specified further in the tender terms.
Document Submission Details
Bidders are mandated to submit their proposals and associated documents electronically via the designated submission platform. Required documents include the completed bid form, proof of eligibility, financial proposal, and relevant certification documents.
Special Provisions
This tender also includes special provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering benefits such as priority in evaluation and financial incentives.
Evaluation Process
Proposals will be evaluated based on predefined criteria including compliance with technical specifications, financial competitiveness, and experience. The evaluation process will ensure a transparent selection of contractors who demonstrate capability and reliability.
Delivery Locations
Services will primarily be conducted at the Barauni Refinery facility, ensuring that all safety equipment is maintained in accordance with the operational schedules of the refinery.
Contact Information
For further inquiries regarding this tender, potential bidders are encouraged to reach out to the Indian Oil Corporation's designated contacts. Specific details will be accessible through the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity, possessing adequate certifications related to safety equipment maintenance, and demonstrating relevant industrial experience. Bidders must also comply with the stringent safety regulations adhering to the petroleum sector.
To be eligible for this tender, bidders must provide certifications that demonstrate compliance with recognized quality standards, industry regulations, and safety practices. This might include ISO certifications or similar credentials applicable to safety equipment maintenance in industrial environments.
The registration process requires bidders to sign up on the designated submission platform if they haven’t already. Interested parties should prepare all necessary documentation, ensuring they meet the eligibility criteria before proceeding with the submission of their proposals.
An Earnest Money Deposit (EMD) will be required as a security measure for bidding. Following contract acceptance, bidders will also need to furnish a performance security that is typically calculated as a percentage of the total contract value to ensure compliance with contractual obligations.
The evaluation and selection process will be methodical, focusing on measurable criteria such as technical compliance, bidder experience, and financial offers. Bidders may expect to receive a notification of results upon completion of the evaluation, detailing the selection outcomes and any next steps.
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