Tender Title: Procurement of Flameproof Split AC
Tender Reference Number: GEM/2025/B/6105068
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The objective of this tender is to procure flameproof split AC units that meet the specialized needs of environments sensitive to flammable vapors and chemicals. These units will enhance the safety and comfort of our facilities in compliance with industry standards. The tender seeks to acquire a total of three units, which are pivotal for maintaining the environmental safety standards in operations.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

1. Bidders must be registered as a corporate entity and possess a valid GST registration.
2. Proven experience in supplying HVAC equipment, particularly flameproof models, over the last three years.
3. Submission of manufacturer authorization letter, if applicable.

Technical Requirements

The submitted units must adhere to the outlined technical specifications:

• Must comply with IS and international standards pertinent to flameproof air-conditioning systems.
• High energy efficiency ratings are preferred.
• Each unit should come with a minimum warranty period of 12 months from the date of installation.

Financial Requirements

Bidders must provide financial statements for the last three fiscal years to demonstrate stability and capacity. Additionally, a performance security amounting to 10% of the total bid value must be submitted alongside the tender documents.

Document Submission Details

All bidders are required to submit their proposals through the electronic procurement system. The submission must include the following documents:

• Bidder registration proof
• Technical compliance documents
• Financial statements
• Any necessary certifications (e.g., ISO, compliance)

Special Provisions

This tender is open to Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups as part of the government’s initiative to foster growth in these sectors. Specific advantages such as price preferences may apply according to government policies.

Evaluation Process

The evaluation of submitted tenders will be conducted based on a two-part process:

1. Technical Evaluation: Assessment of technical specifications and compliance with safety standards.
2. Financial Evaluation: Consideration of pricing, warranty terms, and other financial metrics. The final selection will favor bids that demonstrate both technical merit and financial soundness.

Delivery Locations

The units must be delivered to the designated sites specified in the tender, ensuring prompt delivery and installation. All transportation logistics are to be managed by the successful bidder.

Contact Information

For direct inquiries related to this tender, please contact the Indian Oil Corporation Limited, procurement division (specific contact details are not disclosed in the provided information).