Tender Title: Tender for Timing Belt
Reference Number: GEM/2025/B/5890002
Issuing Authority/Department: Indian Oil Corporation Limited (Ministry of Petroleum and Natural Gas)
Indian Oil Corporation Limited, a premier Indian public sector enterprise, invites bids for the supply of Timing Belts as part of its operational requirements. The objective of this tender is to procure high-quality timing belts that meet the specifications laid out in the tender documents. This procurement aims to ensure operational efficiency in machinery and equipment essential for smooth operations at the Panipat Refinery.
Scope of Work and Objectives
The scope of work encompasses the supply of 20 Timing Belts conforming to specified technical and quality standards. The successful bidder will be responsible for delivering the products to designated locations within the stipulated timeline. The objectives include ensuring compliance with the prescribed technical specifications and quality standards while also optimizing procurement processes.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate:
- Registration as a legal entity
- Provision of required supporting documents demonstrating compliance with experience and turnover criteria
- Compliance with any other criteria specified in the tender
Bidders seeking exemptions from experience or turnover criteria must submit supporting documentation for eligibility evaluation.
Technical Requirements
The technical specifications for the Timing Belts will be detailed in the uploaded documents. Bidders are encouraged to thoroughly review the Additional Terms and Conditions (ATC) to understand the requirements fully.
Financial Requirements
Bidders must comply with the financial requirements stated in the tender, which include submission of bids based on total value evaluation. Details regarding earnest money deposit (EMD) and performance security requirements are specified in the tender documents.
Document Submission Details
Bids must be submitted electronically through the designated platform as a two-packet bid process. Bidders are required to upload necessary documents as mentioned in the Additional Terms and Conditions. Accepted formats for document uploads include standard PDF files and images where applicable.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs): Provisions for MSEs are applicable, including exemptions and benefits as per government policies.
- Startups: There are specific benefits available to startups participating in this tender, which will be synergetic to the provisions of national policy.
Evaluation Process
The selection process will involve a thorough evaluation based on total value criteria. Bids will be assessed for technical compliance, financial capability, and overall responsiveness to the tender specifications.
Delivery Locations
The timing belts must be delivered to the predetermined locations managed by Indian Oil Corporation Limited. The specifics of these locations will be provided during the bid acceptance process.
Contact Information
For further inquiries, bidders may refer to the main document available here or the linked documents for additional terms and conditions.
This tender presents an excellent opportunity for suppliers focused on quality and compliance to engage with one of India’s foremost energy corporations. Bidders are urged to thoroughly review all documents and submit their bids as per the outlined procedures to participate in this significant procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidding include being a registered entity. Bidders should possess the necessary documentation to demonstrate compliance with specific experience and turnover criteria. Any bidder seeking exemption from these criteria must submit relevant supporting documents. It’s critical to review the tender documents carefully to ensure all requirements are met.
Bidders must provide various required certificates as stipulated in the tender documents. This typically includes proof of registration, quality certification for the products being bid on, and any additional documents specified under the Additional Terms and Conditions (ATC). Ensuring proper documentation will promote smooth evaluation during the selection process.
Bids must be submitted electronically via the official platform following a two-packet bid format. This involves submitting technical and financial bids separately, allowing for a structured evaluation process. Bidders need to ensure that all necessary documents are uploaded in the accepted formats, mainly PDF and other specified formats as detailed in the main tender document.
The evaluation process for submitted bids focuses on total value-wise considerations. Bids will be reviewed for technical compliance first, followed by financial assessment. All bids must fulfill the specified requirements detailed in the tender documents to be considered valid. Notification of results will be communicated post-evaluation.
Yes, there are specific benefits for MSEs, including exemptions under various criteria outlined in government policies. MSEs are encouraged to apply as the government aims to promote participation from small and medium businesses, thereby enhancing the competitiveness and inclusiveness of the procurement process.
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