INDIAN OIL CORPORATION LIMITED Tender by Marketing Division (GEM/2025/B/6144977)
Facility Management Services - LumpSum Based - Industrial; O&M of Electrical Work; Consumables to b
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Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6144977
Issuing Authority
The tender is issued by Indian Oil Corporation Limited, under the Ministry of Petroleum and Natural Gas. The authority invites bids for the provision of essential services in the area of facility management.
Scope of Work and Objectives
The main objective of this tender is to secure Facility Management Services that encompass various operational needs, notably the Operation & Maintenance (O&M) of Electrical Work and supply of Consumables to be managed by the service provider. This integrated service approach aims to enhance operational efficiency and ensure seamless functionality across the designated facilities.
Eligibility Criteria
To qualify for this tender, companies must meet the following eligibility requirements:
- Must be a registered legal entity capable of providing facility management services.
- Relevant experience in similar projects, with demonstrable past performance and success.
- Compliance with local and national regulations for facility management and safety standards.
Technical Requirements
Bidders are required to adhere to specified technical requirements which may include but are not limited to:
- Demonstrating proficiency in facility management and electrical maintenance.
- Utilizing recognized quality standards and certifications pertinent to the industry.
- Providing a detailed plan outlining how they intend to fulfill the scope of work effectively.
Financial Requirements
Bidders must provide comprehensive financial proposals, including but not limited to:
- A breakdown of costs associated with the lump-sum based facility management services.
- Any additional costs related to consumables should be clearly mentioned in the proposal.
- Evaluation of bids will consider both technical and financial aspects for fair competition.
Document Submission Details
Interested bidders must submit their proposals in accordance with the specifications outlined in the documentation. All submissions should be formatted correctly to meet the requirements, including:
- Adherence to acceptable document formats as mandated by the issuing authority.
- Any supplementary documents should be included to validate the proposal.
Special Provisions
This tender has provisions to support Micro, Small, and Medium Enterprises (MSEs) which may enhance their competitive edge in the bidding process. Startups with innovative solutions in facility management are also encouraged to participate, promoting inclusivity and diversity in service engagement.
Evaluation Process
The evaluation of bids will encompass a layered approach:
- Technical assessments against the specified requirements.
- Financial proposal evaluations to ensure cost-effectiveness.
- A comprehensive comparison of submissions to identify the most competent bidders.
Delivery Locations
The services stipulated within this tender will be required at the facilities managed by Indian Oil Corporation Limited and any designated locations as specified in the future contractual agreements.
Contact Information
For further inquiries, participants may refer to the official contacts provided in the tender documentation. It is advisable to seek clarifications if necessary before the submission of proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of executing facility management services. Bidders must demonstrate relevant experience in maintenance services and compliance with local regulations. This ensures that only qualified service providers participate in the tender process, maximizing the efficiency of service delivery and adherence to industry standards.
The technical specifications include the ability to maintain electrical work and manage necessary consumables effectively. Bidders are required to showcase adherence to quality standards relevant to facility management. Documenting previous successful projects and utilizing certified staffing for electrical maintenance will be crucial for meeting the project’s technical requirements.
Payment terms under this tender will typically involve a lump-sum payment structure, which will be outlined in detail in the final contractual agreement. This ensures all parties have a clear understanding of financial obligations upon the successful completion of specified services. It may also include provisions for performance security to protect the interests of both the service provider and the issuing authority.
Submissions for this tender must be made through the official portal designated by Indian Oil Corporation Limited. All documents should comply with specified formatting guidelines. This includes submitting all proposals in acceptable formats as stipulated in the tender documentation, ensuring clarity and transparency in the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) are provided with benefits to encourage participation in this tender. These may include relaxed criteria for eligibility, along with specialized assistance aimed at ensuring MSEs can effectively compete with larger corporations. This encourages diversity and innovation within the facility management sector while adhering to the overarching goals of the ‘Make in India’ policy.
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