Tender Title: Hiring of Services for SUV Light Vehicles
Reference Number: 4c9142d7
Issuing Authority: Ministry of Petroleum and Natural Gas
The Ministry of Petroleum and Natural Gas is seeking bids for the hiring services of 19 nos. of SUV Light Vehicles, specifically Mahindra Bolero or equivalent. The vehicles are required to operate under a daily duty pattern of 10 hours for an average of 26 days per calendar month, over a period of three years. This tender aims to enhance operational efficiency and ensure the transportation needs of the ministry are adequately met.
Scope of Work and Objectives
The primary objective of this tender is to procure 19 SUV Light Vehicles to fulfill the transportation needs of the Ministry. The vehicles will be used for various official duties requiring reliability and comfort, ensuring that the ministry's engagements and activities are supported seamlessly.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the following eligibility criteria:
- Be a registered entity with appropriate licensing to hire vehicles.
- Demonstrate financial stability and capacity to meet the delivery terms.
- Comply with the technical and financial requirements outlined in this document.
Technical Requirements
The vehicles offered must meet specific technical standards, including but not limited to:
- Quality and performance standards typical of Mahindra Bolero or equivalent vehicles.
- Regular maintenance and servicing to ensure vehicle availability and reliability throughout the contract duration.
Financial Requirements
Bidders must submit a comprehensive financial proposal demonstrating their ability to provide the requested services. This includes:
- A detailed pricing structure.
- All applicable taxes and charges.
Document Submission Details
Interested bidders must prepare and submit all required documentation as per the guidelines provided in this tender notice. Submissions should include:
- Company registration information.
- Financial statements and proof of past performance.
- Technical specifications of the offered vehicles.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Preference may be given to those meeting the eligibility requirements. Startups are also encouraged to apply as part of the effort to boost local entrepreneurship.
Evaluation Process
Bids will be evaluated based on the following:
- Compliance with eligibility criteria.
- Technical compliance and quality assurance.
- Financial feasibility and cost-effectiveness.
The selection will prioritize candidates who effectively demonstrate their capacity to deliver quality service at competitive pricing while adhering to evaluation standards.
Delivery Locations
The services will be rendered predominantly within regions designated by the Ministry of Petroleum and Natural Gas. All operational logistics must accommodate such geographical requirements.
Contact Information
For further inquiries, participants may refer to the ministry’s official communications channels as specified in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity, having the financial capacity to deliver the services outlined, and possessing the necessary licenses for vehicle operation. Bidders must also demonstrate proven experience in providing similar services, with documentation to support this.
To participate, bidders must provide various certificates, including a valid business registration certificate, tax compliance certificate, and any applicable vehicle compliance certifications. These documents establish the bidder’s eligibility and capability to fulfill the requirements of the tender.
The registration process involves submitting the completed tender document along with necessary supporting documents electronically or as specified in the notice. Bidders must ensure they meet all eligibility and technical requirements laid out in the tender before proceeding with their submission.
Tender document submissions must be provided in PDF or Word format unless otherwise specified in the tender notice. Bidders should ensure all documents are legible and clearly formatted to facilitate a smooth evaluation process.
Payment terms will be defined in the contract, and typically include provisions for milestone payments or monthly billing based on service delivered. Additionally, bidders may be required to furnish a performance security, which ensures compliance with the contract terms and conditions, safeguarding against potential deficiencies in service delivery.
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