Indian Railways Tender by East Central Railway (GEM/2025/B/6123125)
Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1)
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Tender Title: Unitary Air Conditioner (Window AC)
Reference Number: GEM/2025/B/6123125
Issuing Authority: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to procure Unitary Air Conditioners (Window AC) designed in accordance with IS 1391 (Part 1) standards. The ministry requires a quantity of three units, aimed at enhancing environmental comfort within the railway facilities. This entails maintaining optimum temperature conditions for both passengers and staff. Suppliers should prioritize energy-efficient models that comply with the parameters set by applicable regulations.
Eligibility Criteria
Bidders must meet specific eligibility criteria to participate in this tender process. Eligible participants include registered entities that can demonstrate experience in supplying similar equipment. Proposals from manufacturers or authorized dealers who can provide a certificate of compliance with the evaluation criteria will be highly considered.
Technical Requirements
The technical requirements necessitate that the window air conditioners meet the specifications outlined in IS 1391 (Part 1). Bidders must provide detailed documentation, including product specifications, compliance certificates, and energy efficiency ratings. Additionally, tenderers must demonstrate their capability to deliver and install the units as per the guidelines provided.
Financial Requirements
Bidders are required to furnish financial documentation which includes details of their financial standing, evidence of previous supply contracts, and a breakdown of pricing that complies with budget allocations. Financial eligibility will significantly weigh in the evaluation of submitted bids.
Document Submission Details
All bid proposals must include requisite documentation, which should be submitted electronically through the designated e-procurement portal. Each submission should comprise a technical proposal, financial bid, and any supporting documents as stipulated in the tender conditions.
Special Provisions
This tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). There are benefits for startups, including relaxed eligibility criteria and possible financial advantages in the evaluation of bids.
Evaluation Process
The submitted bids will undergo a rigorous evaluation process that assesses both technical and financial aspects. Bids will be evaluated based on compliance with the technical specifications, financial competitiveness, and overall value offered to the Ministry of Railways.
Delivery Locations
The successful bidders will be required to deliver the units to specified railway facilities across designated locations, which shall be announced during the tendering process for transparency.
Contact Information
For further information or clarification regarding this tender, bidders are encouraged to refer to the official contact channels established by the Ministry of Railways.
In summary, participants interested in this procurement opportunity should ensure they understand the full requirements and adhere to the submission guidelines to enhance their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant laws, demonstrating previous experience in supplying similar air conditioning units, and possessing the necessary compliance certifications. Bidders must also provide evidence of financial stability and the ability to execute the project as defined in the tender documentation.
Bidders must submit various certificates including compliance with IS 1391 (Part 1), proof of energy efficiency ratings, and any other relevant product certificates. Additionally, documents proving the legal registration and prior sales history of similar equipment may be required to validate the bid.
The registration process involves creating an account on the designated e-procurement portal, where prospective bidders must complete their profile, upload relevant documents, and agree to the terms and conditions specified in the tender’s information. It is advisable to register well in advance to avoid last-minute issues.
Bidders must submit all required documents in accepted formats which generally include PDF and JPEG for images. Additionally, any Excel or Word documents should be converted to PDF before submission. Ensuring the documents are correctly formatted aids in the efficiency of the evaluation process.
The payment terms typically stipulate that payments will be made post-delivery and acceptance of the air conditioning units as per agreed specifications and conditions. Specific percentages of advance payments and retention may be outlined within the tender or negotiated during contract finalization.
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