Indian Railways Tender by South Central Railway (GEM/2025/B/6123839)
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Supply of Entry and Mid Level Desktop Computers
Reference Number: GEM/2025/B/6123839
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Ministry of Railways is inviting tenders for the supply of Entry and Mid Level Desktop Computers under the reference number GEM/2025/B/6123839. This tender aims to procure desktop computers that meet the technical specifications necessary for use across various departments within the Indian Railways, thereby enhancing the operational efficiency and technological capability of the workforce.
Scope of Work and Objectives
The scope of work primarily involves the procurement of three units of Entry and Mid Level Desktop Computers. Each computer should be equipped with standard configurations suitable for office environments, contributing to the ministry’s goal of modernizing its IT infrastructure. The successful bidder will be responsible for not only supplying the computers but also ensuring that they meet the required operational standards and quality benchmarks set forth by the Ministry of Railways.
Eligibility Criteria
To be eligible for this tender, bidders must be a registered entity with the relevant authorities. They should demonstrate experience in supplying similar equipment in past projects and maintain compliance with quality standards laid out in government procurement policies. Specific eligibility criteria include:
- Valid registration with the GST
- Experience in computer hardware supply (minimum of two similar projects in the last three years)
- Compliance with the stipulated technical specifications.
Technical Requirements
The technical specifications of the desktop computers must align with the following requirements:
- Processor: Minimum Intel i5 or equivalent
- RAM: Minimum 8GB
- Storage: At least 512GB SSD
- Operating System: Windows 10 or higher
- Includes necessary peripherals (monitor, keyboard, mouse).
Financial Requirements
Bidders are advised to present a comprehensive price proposal in compliance with the price evaluation considerations outlined in the tender documentation. All costs associated with delivery, installation, and training for optimal usage of the computers should be included in the financial bid.
Document Submission Details
Interested parties must submit their bid document in accordance with the stipulated guidelines. All submissions should be made electronically via the GEM platform before the closing date. Bidders are encouraged to ensure that all required documents (technical bid and financial bid) are in line with the specified formats.
Special Provisions
The Ministry of Railways encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups as part of its initiative to support these sectors. Bidders qualifying as MSEs may avail of benefits provided under the government policies aimed at promoting their participation in public procurement.
Evaluation Process
Submissions will undergo a thorough evaluation process, where both technical and financial bids will be assessed based on predefined criteria. The evaluation process aims to ensure transparency and fairness, with successful bidders being notified accordingly.
Delivery Locations
The successful bidder will be required to deliver the desktops to designated locations as specified by the Ministry of Railways. Bidders should factor in transportation and logistical details in their proposals.
Contact Information
For specific inquiries related to the tender, participants can reach out through the official contact channels provided on the GEM platform. Please ensure that all communication maintains professionalism and adheres to submission deadlines.
Navigating through this tender provides an opportunity for vendors to align with the government's vision of enhancing digital infrastructure within the Indian Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST registration, and demonstrating experience in the supply of similar computer hardware. Bidders should have completed at least two similar projects in the last three years and adhere to the stipulated technical specifications for desktop computers set forth by the Ministry of Railways.
The technical specifications for the desktop computers include a minimum Intel i5 processor, 8GB RAM, 512GB SSD storage, and Windows 10 or higher operating system. Additionally, the tender stipulates that the delivery must include necessary peripherals such as monitors, keyboards, and mice compliant with the mentioned specifications.
The Earnest Money Deposit (EMD) requirements may vary; bidders must refer to the specific details outlined in the tender documentation. Typically, EMD serves as a security deposit to ensure that bidders comply with the stipulated terms and conditions throughout the evaluation and selection process.
The evaluation and selection process involves assessing both the technical and financial bids based on established criteria. The outcome will be communicated to bidders through the GEM platform, ensuring transparency. Notifications regarding the results will follow the completion of the evaluation phase.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups aimed at fostering their engagement in public procurement. MSEs may receive benefits such as price preferences and reduced performance security requirements, encouraging their participation and supporting government initiatives under the ‘Make in India’ policy.
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