Tender Title: Custom Bid for Services - 76a8939f

Issuing Authority/Department:
Ministry of Railways, Indian Railways

The scope of work for this tender involves providing comprehensive services for the cleaning of 39,306,120 square feet of the Running Room building, including specialized tasks for the kitchen, bathrooms, toilets, urinals, and surrounding areas. Furthermore, the included tasks will consist of garbage disposal and gardening around the Running Room. This tender also covers meal preparation, cooking, and serving for 246,375 meals over a specified period, in addition to housekeeping and caretaker services needed for 1,095 days. Additional responsibilities include the supply and maintenance of essential equipment, such as gas stoves, water coolers, and RO water purifiers, as well as the supply of newspapers and magazines for a duration of 36 months. An essential requirement also includes the provision and utilization of cleaning materials over 36 months and mechanized washing and ironing of bed sheets and pillow covers.

Eligibility Criteria

To be eligible for this tender, bidders must be registered entities that meet the minimum requirements set forth by the Indian Railways. This includes demonstrating prior experience in similar service-based contracts along with adequate infrastructural capabilities. Specifically, bidders should also comply with procurement rules and regulations, including any specific local or statutory requirements.

Technical Requirements

Bidders must demonstrate proficiency through specific technical requirements which include being equipped with appropriate cleaning equipment, experience in housekeeping services, and capability in meal preparation. Additionally, high standards of quality must be maintained, adhering to prevailing compliance requirements and quality control checks.

Financial Requirements

Bidders will need to provide proof of financial stability through submitted financial documents. These documents should demonstrate the capacity to undertake and complete the contracts issued under this tender. This includes details on operational costs, expected revenue, and sufficient funds for the procurement of necessary materials and equipment.

Document Submission Details

All documents related to the tender must be submitted electronically through the appropriate channels. Bidders are advised to ensure that all submissions are complete, accurate, and comply with the requirements outlined in the tender documentation. Any incomplete submissions may not be considered for evaluation.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Provisions exist for MSEs to gain preferential treatment under given circumstances, which facilitates their involvement and fosters growth within the sector.

Evaluation Process

The evaluation of proposals will be conducted based on a set criterion that includes compliance with technical, financial, and operational standards. Bidders will be assessed not only on pricing but also on their capability to fulfill the scope of work effectively. The assessment will ensure that the selected bidders adhere to the best practices as dictated by the Ministry of Railways.

Delivery Locations

The services provided under this tender will specifically cater to the Running Room identified by the Indian Railways. Locations include the immediate vicinity around the facility requiring effective execution of cleaning, meal preparation, and maintenance tasks.

Contact Information

For any queries related to the tender, interested parties may contact the designated representatives within the Ministry of Railways. All contact methods will be established and communicated through the official tender platform.

In summary, the Custom Bid for Services - 76a8939f invites proficient, capable, and eligible bidders to provide essential services that uphold quality standards in the maintenance and upkeep of the Indian Railways Running Room facilities. This comprehensive approach aims to bolster service delivery while promoting the active participation of MSEs and startups in fulfilling government requirements.