Indian Railways Tender by North Central Railway (GEM/2025/B/6127472)
Printing and Photocopying Service - Photocopying; Onsite; 6; 1; With Operator; Paper to be provided
Tender Timeline
Overview
Tender Title: GEM/2025/B/6127472
Issuing Authority: Ministry of Railways, Indian Railways
Tender Type: Printing and Photocopying Services
The Ministry of Railways is inviting bids through the Government E-Marketplace (GEM) for printing and photocopying services. This comprehensive scope of work involves providing onsite photocopying and printing services with an operator supplied by the service provider. The total quantity of services required is 58,333 units, mandating a timely and efficient turnaround to meet the operational demands of the Indian Railways.
Scope of Work and Objectives
The primary objective of this tender is to manage the onsite printing and photocopying needs effectively. The services include but are not limited to:
- Providing onsite photocopying services using specified paper.
- Printing requirements set at A4 size (21.0 x 29.7 cm) and quality grades ranging from 65 to 75 gsm, specifically JK Copier Monochrome papers.
The awarded contractor is expected to deliver high-quality copies in a cost-effective and timely manner, ensuring adherence to the operational standards of the Indian Railways.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Registered as a legal entity in India.
- Previous experience in handling similar projects.
- Possession of necessary operational licenses and certifications.
Bidders are encouraged to provide relevant documents evidencing their capabilities and compliance with the stated eligibility requirements during the submission process.
Technical and Financial Requirements
Technical Requirements
Bidders must demonstrate expertise in providing printing and photocopying services and adhere to the following specifications:
- The ability to provide high-quality monochrome prints.
- Experience with operator-delivered onsite services.
Financial Requirements
Bidders should have a sound financial standing that supports their ability to undertake the project, contributing to seamless working capital management throughout the contract duration. The financial proposal must be transparent and competitive.
Document Submission Details
Bidders are required to submit all relevant documents through the GEM portal. Essential documents include:
- Technical proposals detailing compliance with the specifications.
- Financial bids providing a comprehensive breakdown of costs.
It is crucial that documents are submitted in the accepted formats and that they are completed by the stipulated submission deadline.
Special Provisions
The Ministry of Railways encourages Micro, Small, and Medium Enterprises (MSEs) to apply, supporting local businesses as part of their initiative to enhance service delivery while fostering entrepreneurship. Provisions are in place to benefit startups that meet the eligibility criteria.
Evaluation Process
The evaluation process will consist of two main stages:
- Technical evaluation of the bidders based on their compliance with the outlined specifications.
- Financial evaluation of the bids that pass the technical stage, aiming to ascertain the most competitive offer.
The bids will be evaluated on a combination of price, quality of service, and delivery timelines, ensuring the best fit for the Indian Railways.
Delivery Locations
Services are to be rendered at various functional locations designated by the Indian Railways, highlighting the importance of flexibility and responsiveness from the awarded partner.
Contact Information
For any further inquiries regarding this tender, bidders may consult the official Ministry of Railways contact points available on the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing past experience with similar printing and photocopying projects, and holding necessary operational licenses and certificates. Bidders must provide documentation that establishes compliance with these qualifications to participate in the tendering process.
Bidders are required to demonstrate the ability to deliver high-quality monochrome prints on A4 paper sizes ranging from 65 to 75 gsm using JK Copier papers. They must provide services onsite with a qualified operator, ensuring that all printed materials meet the quality standards specified by the Indian Railways.
Bids must be submitted through the GEM portal following the specified guidelines. Bidders are required to compile technical proposals and financial bids based on the submission guidelines. Adhering to the accepted document formats is essential for successful submission, ensuring compliance with government procurement standards.
Yes, the Indian Railways provides special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation. This includes benefits such as reduced eligibility criteria and support aimed at enhancing local procurement and empowering smaller business entities in the printing and photocopying sector.
Payment terms will be outlined in the tender documentation, focusing on milestone-based payments contingent upon satisfactory service delivery and completion of specified deliverables. Successful bidders must be prepared to engage in discussions regarding financial arrangements aligned with standard practices in government procurement.
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