Indian Railways Tender by Central Railway (GEM/2025/B/6216955)
Custom Bid for Services - Schedule 1 Hiring of One nos Non AC SUV vehicle for 2000 KM X 320 hrs per
Tender Timeline
Tender Title: Hiring of One Nos Non AC SUV Vehicle for 2000 KM X 320 Hours
Tender Reference Number: GEM/2025/B/6216955
Issuing Authority: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to engage a qualified contractor for the hiring of one non-AC SUV vehicle for a total distance of 2000 kilometers with an expected usage of 320 hours per month for a duration of 24 months. The service will cater to operations primarily in and around Nagpur, with the provision for outstation travel as required. The bid must also include different pricing schedules for extra kilometer charges and extra hourly charges for drivers working beyond 12 hours per day.
This tender includes the following schedules:
- Schedule 1: Lumpsum rate for the rental of one SUV for 24 months
- Schedule 2: Lumpsum rate for 18,000 km of extra mileage
- Schedule 3: Per hour rate for extra driver charges beyond specified working hours
Eligibility Criteria
To qualify for this tender, bidders must be recognized legal entities and meet the following requirements:
- Registered with appropriate government agencies
- Possess all necessary licenses and permits for providing vehicle rental services
- Proven experience in providing similar services
Technical Requirements
Bidders must provide detailed specifications of the SUV vehicle, ensuring the vehicle is in excellent working condition and adheres to safety standards. Specifications for the SUV should include:
- Year of manufacture
- Engine specifications
- Service history
- Insurance documentation
Financial Requirements
Bidders should submit their financial quotes for the various schedules outlined in the scope of services. All quotes should be presented in a clear and structured manner, ensuring transparency in costs.
Document Submission Details
All necessary documents, including proposals, identification certificates, financial quotes, and technical specifications, must be submitted electronically through the designated portal. Clear instructions for document formats will be provided within the portal guidelines.
Special Provisions
This tender invites Micro, Small and Medium Enterprises (MSEs) and startups to participate, with considerations for competitive pricing and a simplified application process. All bidders are encouraged to comply with the 'Make in India' initiative to support local content and procurement rules.
Evaluation Process
Bids will be evaluated based on the submissions made relating to technical qualifications, experience, pricing, and compliance with the eligibility criteria. The ministry aims to select the most viable option that offers the best combination of quality and price.
Delivery Locations
The services provided under this tender will primarily serve the Nagpur region and surrounding areas, though provisions for outstation travel are also included as needed.
Contact Information
For any inquiries regarding this tender, please refer to the official contacts provided in the tender documentation. Direct communications with the Ministry of Railways should be conducted through the specified channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary licenses, and having experience in vehicle rental services. Bidders must also demonstrate compliance with any additional criteria specified in the tender documentation.
Bidders must submit valid registration certificates, insurance papers, and any relevant licensing as specified in the tender documentation. Compliance with local regulations and certifications will also be essential.
The payment terms will typically be outlined in the contract upon selection of the winning bid, which may involve advance payments or milestone-based payments depending on service delivery timelines and agreed-upon financial arrangements.
Bid documents must be submitted electronically through the designated e-procurement portal, ensuring adherence to file formats and submission guidelines outlined in the tender documentation.
Yes, Micro, Small, and Medium Enterprises (MSEs) may benefit from a simplified application process, price relaxations, and evaluation preferences. This initiative supports local businesses and promotes competitive pricing in public procurements.
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