Tender Title: Monthly Basis Cab & Taxi Hiring Services – SUV; 2500 km x 320 hours; Outstation 24*7
Tender Reference Number: GEM/2025/B/6130774
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Ministry of Railways is inviting proposals for the provision of monthly cab and taxi hiring services, specific to SUVs. This tender aims to secure a reliable transportation service to address operational travel needs effectively, ensuring efficiency and reliability for our personnel.
Scope of Work and Objectives
The scope of work encompasses hiring SUVs on a monthly basis, amounting to 2500 kilometers and 320 hours, inclusive of outstation travel 24/7. Providers must ensure that vehicles are maintained in excellent condition, are well-furnished, and are driven by professionally trained drivers. The objective is to facilitate seamless transportation for official duties while ensuring safety, punctuality, and comfort for railway personnel.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity under relevant statutory regulations.
- Provide proof of experience in similar cab hiring services.
- Exhibit financial stability to undertake the project without compromising service delivery.
- Have necessary licenses, including taxi permits as required by local regulations.
Technical Requirements
It is imperative that the SUVs provided:
- Are not older than five years.
- Comply with local pollution and safety standards.
- Feature amenities such as GPS, AC, and first aid kits.
- Are fitted with trackers for real-time location monitoring.
Financial Requirements
Bidders must present:
- Recent financial statements to demonstrate financial health.
- A bid security or Earnest Money Deposit (EMD), details of which will be released in bid documentation.
Document Submission Details
Potential bidders are required to submit their bids electronically in specified formats as directed through the government electronic marketplace. Complete documentation must include technical proposals, financial proposals, and all necessary supporting documents.
Special Provisions
The tender supports Micro, Small, and Medium Enterprises (MSEs) and startups by offering preference in the evaluation process. Eligible firms are encouraged to apply, ensuring they submit valid credentials to benefit from these provisions.
Evaluation Process
Proposals will undergo a stringent evaluation process, assessing both technical and financial proposals on the basis of cost-effectiveness, service quality, and responsiveness to the project requirements.
Delivery Locations
Services will be required at designated locations, as determined by the Ministry of Railways, with flexibility to cater to outstation requirements based on operational demands.
Contact Information
For further inquiries and clarification regarding this tender, please refer to the designated contact channels listed in the official tender notice.
This collaboration aims to enhance the efficiency of travel for railway staff, leveraging reliable transportation solutions to fulfill our operational objectives. We look forward to engaging with skilled service providers to support this initiative.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with experience in providing cab hiring services. Bidders must also show financial stability and have all necessary licenses, including valid taxi permits. This ensures that only qualified service providers are engaged who can meet the demands of the project reliably.
The technical specifications for the SUVs mandate that vehicles must be no older than five years and comply with local safety and pollution standards. Additionally, amenities such as GPS, air conditioning, first aid kits, and vehicle tracking capabilities are required to ensure safe and reliable transportation for all official duties.
The Earnest Money Deposit (EMD) is a crucial aspect of the financial requirements. While the specific amount will be mentioned in the tender documentation, it serves as a security for the commitment from the bidder. This deposit will be forfeited in case of withdrawal or failure to comply with the terms outlined in the bid proposal.
Bidders must submit their proposals electronically through the specified platforms indicated in the tender notice. This includes submitting both technical and financial bids along with supporting documents in the accepted formats as per guidelines. Clear instructions will be provided on the submission method and format to facilitate compliance.
MSEs benefit significantly as the tender provides preference in evaluations, encouraging participation from smaller firms. Supported by initiatives to foster entrepreneurship, MSEs will have advantages in terms of requirements and potential contract awards, especially under ‘Make in India’ policies aimed at enhancing local procurement and services.
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