Tender Title: Supply of Refrigerant Gas
Reference Number: GEM/2025/B/6144215
Issuing Authority:
Ministry of Railways, Indian Railways
Scope of Work and Objectives
The Tender for Supply of Refrigerant Gas aims to procure 61 units of high-quality refrigerant gases necessary for the operational needs of the Indian Railways. The objective is to ensure timely delivery of the required gases to support various refrigeration applications within the railway systems. The gas will be utilized for maintenance and servicing of air conditioning and refrigeration units on trains and at stations.
Eligibility Criteria
To qualify for participation in the tender, bidders must meet specific eligibility requirements. These include being a registered entity with appropriate legal standing, possessing relevant industry experience, and having an established track record of supplying refrigerant gases of acceptable quality. Bidders should comply with the latest safety and environmental regulations related to refrigerant gases.
Technical Requirements
The technical specifications for the refrigerant gases required include compliance with applicable quality standards and certifications. Suppliers must demonstrate that the gases meet the performance standards stipulated in industry guidelines, including ISO and other relevant benchmarks. Product documentation showcasing compliance with safety standards is essential for technical evaluation.
Financial Requirements
Bidders are required to submit a detailed financial proposal alongside their technical bid. This includes pricing per unit along with any applicable taxes and duties. The financial proposal should also detail payment terms and conditions. A performance security or earnest money deposit may also be required as part of the financial assessment.
Document Submission Details
All submitted documents need to be formatted according to specified guidelines. Bidders should ensure that their submissions comply with the requirements outlined by the Indian Railways. This includes adherence to document formats, completeness of the submission, and timely delivery to the designated tender submission location.
Special Provisions
This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may benefit from relaxed eligibility requirements and other facilitative measures aimed at promoting local entrepreneurship.
Evaluation Process
The evaluation process will consider both technical and financial proposals. Bids will be assessed based on compliance with eligibility criteria, technical specifications, pricing competitiveness, and overall value proposition. The Ministry of Railways will notify the successful bidder post-evaluation.
Delivery Locations
The refrigerant gases must be delivered to designated locations specified by the Indian Railways. All logistical arrangements and delivery timelines must align with tender specifications to ensure seamless operational integration.
Contact Information
For more details and inquiries regarding the tender, please refer to the official contact channels provided by the Indian Railways. It is recommended that potential bidders familiarize themselves with the terms, conditions, and expectations set forth in the tender documentation to ensure their proposal aligns with the requirements outlined.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal standing and relevant experience in supplying refrigerant gases. Potential bidders must also ensure compliance with industry regulations and possess necessary certifications that prove their products meet quality standards.
Bidders must provide certificates proving that their refrigerant gases comply with established technical specifications and quality standards. This includes documentation such as ISO certifications, safety compliance reports, and any additional certificates signifying adherence to environmental regulations.
An Earnest Money Deposit (EMD) may be requested as part of the submission process. This deposit secures the bid and is typically refundable upon completion of the procurement process. The specific amount and submission guidelines will be detailed in the tender documentation.
Bidders can submit their tender documents electronically or in physical form as specified in the tender guidelines. It is essential to adhere to the approved document formats to ensure compliance and facilitate smooth processing.
Yes, the tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to ease the qualification process and promote participation from smaller businesses, thus enhancing local content and adherence to procurement rules.
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