Tender Title: Mechanized Cleaning of Coaches for Nominated En-Route Trains

Reference Number: 281e87f3

Issuing Authority

Ministry of Railways, Indian Railways

Scope of Work and Objectives

The purpose of this tender is to engage a qualified service provider for the mechanized cleaning of coaches for nominated en-route trains at Hubli station. This initiative is part of the Clean Train Station Scheme and aims to ensure a high standard of cleanliness and hygiene within the coaches. The contract entails cleaning services for various platforms (1, 2, 3, 4, and 5) and operates in two shifts, enabling comprehensive service delivery throughout the day for a duration of two years.

Eligibility Criteria

Eligible bidders must be registered entities with relevant experience in providing similar services. Compliance with the necessary licensing and capability assessments is required to ensure effective service delivery. All bidders must demonstrate a proven history of successful contracts in the cleaning services domain, especially for transport or railway-related projects.

Technical Requirements

The service provider must ensure the use of modern, eco-friendly cleaning equipment and methodologies. The team deployed for the cleaning must be adequately trained, capable of adhering to the safety and quality standards outlined in the railway specifications. The service provider should also have contingency measures in place for unexpected requirements.

Financial Requirements

Bidders must provide financial documents that demonstrate their stability and capacity to undertake a project of this scale. This includes:

• Recent financial statements
• Evidence of previous similar contracts
• Proof of financial capacity to handle the contract payment terms.

Document Submission Details

Bidders are required to submit all necessary documentation through the official e-procurement platform, ensuring that all files are in an accepted format such as PDF or DOC. Each submission must include completed forms relating to the technical and financial bids, as well as proof of eligibility.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups. Eligible bidders from these sectors may be given preferential treatment under applicable Indian government policies aimed at promoting their participation in public procurement.

Evaluation Process

Tenders will undergo a thorough evaluation process, assessing both technical and financial submissions. The bidders will be assessed based on their ability to meet the defined requirements, including service quality, operational strategies, and pricing. The most competitive bids will be considered for contract award.

Delivery Locations

The cleaning services will be rendered at Hubli station across multiple designated platforms, as per the specified requirements.

Contact Information

For additional inquiries, potential bidders may contact the Ministry of Railways, Indian Railways directly through the available communication channels provided on the official procurement notice.

This tender presents an excellent opportunity for organizations specializing in mechanized cleaning services to contribute to the cleanliness and upkeep of train coaches, thus enhancing the travel experience for passengers.