Tender Title: Contract for Housekeeping and Bed Bugs Treatment
Reference Number: 14c88208
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
This tender seeks qualified service providers for a comprehensive housekeeping and bed bug treatment contract. The objective is to ensure high standards of cleanliness and hygiene within specified areas, as well as a thorough treatment of bed bugs. The selected contractor will be responsible for conducting these services at least four times a year, with the possibility of additional treatments as required, including washing of linen and provision of subsidized meals at TTE RR Ahmedabad. The contract is intended to span over a two-year period, promoting a consistently clean and pest-free environment.
Eligibility Criteria
Eligible bidders must be registered entities and should have experience in providing housekeeping services and pest control treatments. Proof of experience and client references may be required. Entities must comply with all applicable laws and regulations governing their operations, including local procurement policies.
Technical Requirements
Bidders are expected to demonstrate proficiency in housekeeping and pest control methods that are environmentally friendly and compliant with health and safety standards. Cleaning supplies must meet established quality standards, and all staff should be trained in effective treatment protocols. Bidders must outline their proposed methods for bed bug treatment, detailing the types of chemicals used and their safety precautionary measures.
Financial Requirements
Bidders should provide a detailed breakdown of costs associated with the services. This includes labor costs, supplies, potential upcharges for additional treatments, and any applicable taxes. The selected bidder may also be required to submit a performance security as part of the contract agreement.
Document Submission Details
All required tender documents must be submitted electronically through the designated portal. Specific forms may include the tender submission form, proof of eligibility, financial proposals, and technical specifications. Clear guidance on the formatting and content of submissions will be provided within the tender documentation.
Special Provisions
This tender allows for provisions favoring Micro, Small, and Medium Enterprises (MSEs) and Startups. MSEs may be given preference in evaluation and selection processes, fostering the government's initiative to support local businesses. Additionally, compliance with Make in India policies is encouraged.
Evaluation Process
Submissions will be evaluated based on established criteria that may include technical merit, cost-effectiveness, past performance, and compliance with quality standards. A thorough review of each submission will ensure that only qualified and capable providers are selected for this project.
Delivery Locations
The primary location for service delivery is TTE RR Ahmedabad; however, additional locations may be specified as required during the contract period.
Contact Information
For any queries regarding the tender or its specifications, interested parties are encouraged to contact the issuing authority via the designated tender submission portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing housekeeping and pest control services. Bidders must also demonstrate previous experience in similar projects and comply with local regulatory requirements. Evidence of financial stability is often necessary, alongside client references to validate their service capability.
Participants in this tender must possess relevant certifications confirming their capability in housekeeping services and pest management. Such licenses might include pest control operational licenses and health safety certifications to ensure compliance with local regulations. Companies are encouraged to present all certifications in their submission to demonstrate their adherence to quality and safety.
To register for the tender, eligible entities must complete the tender submission process outlined in the tender documentation. This typically involves filling out an online registration form, providing necessary documentation, and submitting all required proposals electronically through the designated platform. Guidance on the specific registration steps will be included in the tender documentation.
Accepted document formats for submission include PDFs and compliant electronic files as specified in the tender documentation. Bidders must ensure that all documents are clearly legible and adhere to the specification guidelines provided. Submissions lacking required documentation or in incorrect formats may be disqualified.
Performance security is often a requirement for this tender, which serves as a guarantee for contract fulfillment. Payment terms are typically negotiated post-award, where successful bidders will outline expected payment milestones based on service delivery timelines. Bidders should factor in potential advance payments or retainage clauses into their financial proposals for comprehensive budgeting.
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