The Evaporative Air Coolers (Desert Coolers) Tender with reference number GEM/2025/B/6142228 is issued by the Indian Railways, under the Ministry of Railways. This tender aims to procure a total of 7 units of evaporative air coolers that conform to the specifications set out in IS 3315.
Scope of Work and Objectives
The primary objective of this tender is to ensure the supply of high-quality Evaporative Air Coolers specifically designed for usage within the Indian Railways system. Bidders must demonstrate that their products meet the relevant industry standards outlined by the Indian Bureau of Standards. The coolers will be utilized in various operational areas that require efficient cooling solutions throughout different seasons.
Eligibility Criteria
Suppliers wishing to participate in this tender must be registered entities and meet the necessary compliance and qualification standards. Bidders should possess valid certifications confirming their capability to supply products that adhere to the required technical specifications.
Technical Requirements
Bidders must ensure that their evaporative air coolers meet the IS 3315 standards, which encompass critical aspects such as energy efficiency and cooling effectiveness. Specific details regarding motor capacity, refrigerant type, airflow specifications, and overall design must align closely with the stipulated guidelines.
Financial Requirements
Bidders may be required to submit an Earnest Money Deposit (EMD) along with their proposals to demonstrate their commitment to fulfilling the tender obligations. Details regarding the performance security and payment terms will be outlined further in the tender documents.
Document Submission Details
All proposals and supporting documents must be submitted through the designated tender portal prior to the closing date specified in the tender notice. Late submissions will not be entertained.
Special Provisions
This tender also incorporates provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). MSEs may receive exemptions in terms of fee structures and may be given preferential consideration during the evaluation process.
Evaluation Process
The evaluation of bids will focus on adherence to the technical specifications, financial viability, and overall suitability of the proposed products. The decision will be based on a comprehensive analysis of each submission, ensuring that the most qualified bidders are identified for the contract award.
Delivery Locations
The successful supplier will be required to deliver the evaporative air coolers to specified locations as detailed in further instructions once the tender is awarded.
Contact Information
For further clarity or queries related to this tender, interested parties are encouraged to reach out through the contact details provided in the official tender documents.
This document serves as a guide for prospective bidders wishing to understand the primary components of this Evaporative Air Coolers (Desert Coolers) tender and must be referred to alongside the complete tender documentation for comprehensive requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with compliance to the specified technical standards for evaporative air coolers. Bidders must possess relevant certifications that validate their capability to supply products that conform to IS 3315. Additionally, they should not have a history of contract breaches or default in previous tenders with the Indian Railways or other government entities.
Bidders must provide certificates that confirm compliance with relevant industry standards, specifically IS 3315 for evaporative air coolers. This includes documentation related to energy efficiency ratings, performance metrics, and product safety validation. All submitted documents should be current and verify the quality standards as mandated.
Suppliers wishing to register for participating in this tender should follow the procedures outlined in the tender documentation. Typically, bidders must fill out a registration form available on the tender portal, providing necessary details about their company and ensuring they meet all qualification requirements as indicated.
All required documents must be submitted in the specified formats as indicated in the tender guidelines. Generally, accepted formats include PDF, DOCX, and JPEG. Bidders should ensure that all files are legible and properly titled as per the instructions provided to avoid disqualification.
MSEs are provided with certain benefits under this tender, including potential fee waivers for tender participation, increased chances of selection during the evaluation process, and assistance in meeting technical specifications. These initiatives are part of the government’s effort to promote local businesses and support the Make in India initiative, fostering a competitive environment for smaller enterprises.
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