Tender Title: Cleaning Services for Lookout Glass and Windows of Locomotives

Reference Number: GEM/2025/B/6126890

Issuing Authority

The tender is issued by the Ministry of Railways under the authority of Indian Railways.

Scope of Work and Objectives

The objective of this tender is to acquire services for the cleaning of lookout glass and windows of working cabs of AC and DSL locomotives utilized in passenger trains. The cleaning services are to be performed at the following stations: BPL, RKMP, SHRN, BIN, GUN, and ET. The contract will span a duration of 730 days, during which the successful bidder will be responsible for maintaining the high standards of cleanliness and visibility required for safe locomotive operation.

Eligibility Criteria

Eligible bidders must be registered entities capable of providing the stipulated cleaning services. They should have prior experience in handling similar contracts within the railway or logistics domain. Required documentation to prove eligibility includes valid registrations and experience certificates.

Technical Requirements

Bidders must comply with specific technical specifications outlined in the tender document. These may involve the use of certain cleaning materials and methodologies that meet the safety and operational standards established by the Indian Railways. It is imperative for the bidding firms to present a robust methodology that ensures effective cleaning while adhering to environmental safety standards.

Financial Requirements

Bidders must submit a detailed financial proposal, including a breakdown of their pricing structure for the cleaning services. The proposals will be evaluated based on clarity, competitiveness, and compliance with the stipulated criteria. Additionally, an Earnest Money Deposit (EMD) will be required to secure the bid.

Document Submission Details

Interested parties must prepare their submissions according to the specific formats mentioned in the tender documentation. The offer must include all relevant certificates and proof of eligibility. Submissions may be required to be presented in both electronic and printed forms, as specified in the tender provisions.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), as this initiative aligns with national development objectives. MSEs may benefit from relaxed eligibility criteria and assistance in the procurement process. There are also favorable conditions for startups, designed to support new entrants in the cleaning service industry.

Evaluation Process

Submissions will undergo a detailed evaluation process to assess compliance with both technical and financial criteria. Bids will be ranked based on their proposal scores, and the successful bid will be awarded to the provider that demonstrates the best overall value while meeting all conditions outlined in the tender.

Delivery Locations

The successful bidder will provide cleaning services at the specified stations: BPL, RKMP, SHRN, BIN, GUN, and ET. Effective logistics and planning will be essential for the timely delivery of services across these locations.

Contact Information

For any queries related to this tender documentation, individuals and entities can reach out to the contact details provided in the official tender documents.

In conclusion, this tender provides an excellent opportunity for qualified and experienced service providers to partner with Indian Railways in maintaining the cleanliness and operational effectiveness of locomotives—an essential aspect of ensuring passenger safety and service quality.