Tender Title: Cleaning of Locomotives Interior, Exterior, and Bogie Portion

Reference Number: GEM/2025/B/6160351

Issuing Authority: Indian Railways
Department: Ministry of Railways

Scope of Work and Objectives

The purpose of this tender is to engage a capable contractor for the cleaning of locomotives both interior and exterior, along with the bogie portion, and filling of sand in sandboxes of diesel locomotives. The duration of the service will be for a period of 2 years (730 days) in the Diesel Loco Shed located at Goldenrock. The objective is to ensure that all locomotives are maintained to the highest standards of cleanliness and operational efficiency.

Eligibility Criteria

To qualify for this tender, bidders must meet certain eligibility requirements. These include being a registered entity with a valid business registration, having relevant experience in the field of locomotive servicing and maintenance, and fulfilling any additional pre-qualifications specified in the tender documents.

Technical Requirements

Bidders must demonstrate technical competence in locomotive cleaning services. This includes knowledge of cleaning chemicals that are safe for use on locomotives, equipment needed for both interior and exterior cleaning, and adherence to safety protocols during service execution. The contractor should also possess a valid license for handling and storing hazardous materials that may be used in the cleaning process.

Financial Requirements

Bidders are required to provide detailed financial statements showing their ability to sustain operations over the project duration and fulfill any financial obligations related to the cleaning services. Proof of tax compliance and registration with relevant authorities should be included.

Document Submission Details

All tender submissions must be completed in accordance with the prescribed formats outlined in the tender documentation. It is essential to ensure that all relevant documents, including eligibility proof, technical specifications, and financial statements, are submitted adequately.

Special Provisions

There may be special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups participating in this tender process. These provisions encourage the participation of smaller companies and provide them with certain advantages during the evaluation process.

Evaluation Process

The evaluation of the tenders will follow a structured approach to ensure transparency and fairness. Bids will be assessed based on technical capability, financial soundness, and compliance with the submission requirements. The contracting authority reserves the right to conduct interviews or seek clarifications from bidders as necessary during the evaluation phase.

Delivery Locations

The primary location for delivering the cleaning services will be the Diesel Loco Shed located in Goldenrock. Bidders must be willing to provide services at this location and adhere to any additional site-specific regulations.

Contact Information

For inquiries related to this tender, interested parties may want to refer directly to available government resources or channels provided in the tender documentation. Please ensure detailed attention to official communication methods to avoid the dissemination of misleading information.

Additional Information

Bidders are encouraged to pay attention to local procurement rules and compliance with policies promoting indigenous manufacturing, such as the 'Make in India' initiative. Proposals should reflect local sourcing and support for community businesses wherever possible.