Indian Railways Tender by Western Railway (GEM/2025/B/6144394)
Monthly Basis Cab & Taxi Hiring Services - SUV; 2000 km x 320 hours; Outstation 24*7
Tender Timeline
Tender Title: Monthly Basis Cab & Taxi Hiring Services - SUV
Reference Number: GEM/2025/B/6144394
Issuing Authority:
Indian Railways, Ministry of Railways
Scope of Work and Objectives:
The objective of this tender is to engage a contractor for the provision of Monthly Basis Cab & Taxi Hiring Services. This includes the operation and maintenance of SUVs for a specified service allowance of 2000 km and 320 hours on a monthly basis. The services must be accessible on an outstation basis, operating 24/7 to meet the transport needs of the Indian Railways.
Eligibility Criteria:
To participate in this tender, bidders must meet the following eligibility criteria:
- Registered entities with relevant services capabilities.
- Compliance with standard operating procedures and safety regulations.
- Prior experience in providing similar services to governmental or institutional clients.
Technical Requirements:
Bidders must ensure their vehicles:
- Are in excellent working condition and compliant with safety standards.
- Possess valid insurance and registration documents.
- Feature GPS tracking for monitoring purposes.
- Have trained drivers with a valid driving license.
Financial Requirements:
The bidders should submit a financial proposal that includes:
- Pricing structure for the services provided.
- Assurance of transparent billing for the services delivered.
- Compliance with any applicable taxation and regulations.
Document Submission Details:
All necessary documentation to support the bid should be submitted through the specified online portal. Bidders are required to ensure that all documents are in acceptable formats, clearly labeled, and submitted before the deadline specified in the tender announcement.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Specific provisions may include:
- Reduction in bidding fees.
- Assistance in documentation.
- Preference in the evaluation process.
Evaluation Process:
Bids will be evaluated based on:
- Technical compliance to specifications.
- Financial offerings.
- Relevant experience and past performance of services rendered.
Delivery Locations:
The service is anticipated to cover multiple outstation routes as directed by the Indian Railways, ensuring accessibility across major cities and operational nodes.
Contact Information:
For further details, bidders are encouraged to contact the Indian Railways through the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include confirmation of registration as a legal entity, demonstrated capabilities in providing cab and taxi hiring services, and compliance with safety and operational standards. Additionally, bidders should have a proven track record of servicing governmental or institutional clients, which may strengthen their position during the evaluation process.
Bidders must ensure that their SUVs meet the essential technical specifications, including excellent mechanical condition, valid insurance, and documentation. Each vehicle must also support GPS tracking and be operated by trained drivers possessing valid licenses. Ensuring robustness in adherence to the stated quality standards will significantly aid in attaining tender approval.
The Earnest Money Deposit (EMD) requirements for this tender safeguard against frivolous bids. This deposit amount is determined by the tender specifications and must be submitted along with the bid. Non-compliance with the EMD submission might lead to disqualification. Moreover, understanding the performance security requirements post-award is critical, as it protects the interests of the Ministry of Railways during the service contract period.
The evaluation and selection process will involve assessing all received bids on their technical and financial merits. Bids will be reviewed for adherence to the outlined submission methods, ensuring compliance with specifications and standards. The evaluation team will consider factors such as pricing, quality of services proposed, and previous experience in similar engagements. Notification of results will be communicated to all bidders after the conclusion of the evaluation process.
MSEs are provided with certain benefits under this tender, including reduced bidding fees and assistance in the documentation process to support their participation. This aligns with initiatives to bolster local enterprises and comply with ‘Make in India’ policies. Additionally, provisions ensure that the bidding process is inclusive, encouraging participation that promotes local content and procurement to strengthen economic development.
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