Tender Title: Custom Bid for Services - Subsidized food for TTEs at TTE Rest Room Palakkad
Reference Number: GEM/2025/B/6178371
Issuing Authority: Indian Railways, Ministry of Railways
Overview
The purpose of this tender is to invite bids for the provision of subsidized food services specifically tailored for Train Ticket Examiners (TTEs) at the TTE Rest Room in Palakkad. This initiative is aimed at ensuring that TTEs are provided with nutritious and cost-effective meal options, enhancing their work experience and productivity.
Scope of Work and Objectives
The successful bidder will be required to provide complete meals and snacks to TTEs within stipulated guidelines. The scope encompasses the preparation, packaging, and delivery of food items, ensuring adherence to all health and hygiene standards. The objectives are to:
- Ensure timely and consistent supply of food items to TTEs.
- Provide quality and nutritious food options to enhance staff morale.
- Maintain compliance with food safety and quality standards.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements to participate in the tender:
- Registration as a legal entity (e.g., company, partnership) in India.
- Proven experience in food service provision, particularly in catering for institutional needs.
- Compliance with local health regulations governing food safety.
Technical Requirements
Bidders must demonstrate their ability to meet various technical requirements, including:
- Compliance with food safety standards as prescribed by relevant authorities.
- Capacity to produce meals that cater to diverse dietary needs (vegetarian, non-vegetarian).
- Robust logistics for timely delivery at the TTE Rest Room in Palakkad.
Financial Requirements
The financial proposal must include:
- Detailed pricing for meals and snacks.
- Evidence of financial stability and ability to undertake the contract.
Document Submission Details
Bids should include:
- Completed bid forms.
- Supporting documents validating eligibility and experience.
- Financial proposals in the specified format.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs), as well as startups, supporting the government's efforts to boost local businesses. These entities may be eligible for relaxed qualification criteria or financial assistance as per applicable guidelines.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness of proposals.
- Overall service delivery plan.
Successful bidders will be notified and may be required to enter into a contractual agreement with the Indian Railways.
Delivery Locations
All deliveries will take place at the TTE Rest Room located in Palakkad, ensuring services can be rendered efficiently and effectively.
Contact Information
For further inquiries, bidders may refer to the official contact details provided within the tender documentation, ensuring all questions and clarifications are addressed in a timely manner.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possession of relevant licenses, and proving previous experience in food service provision. Bidders must provide documentation to confirm their compliance with local regulations and showcase their capability in handling institutional catering.
Bidders must provide certificates related to their business registration, food safety compliance (like FSSAI registration), and any relevant experience credentials that demonstrate expertise in food services.
The submission process entails providing a completed bid form alongside required documentation in electronic format (PDF preferred). Bidders need to check the guidelines for any specific submission mediums defined in the tender’s requirements.
Bidders must ensure that their food services comply with stringent quality standards and local health regulations. This includes nutritional requirements, preparation processes, and packaging standards that guarantee food safety.
Yes, the tender will outline specific payment terms to be negotiated with the successful bidder. Additionally, a performance security deposit may be required to guarantee the fulfillment of the contract’s obligations, with detailed percentages or amounts stated in the documentation.
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