Tender Title: Supply of Evaporative Air Coolers

Tender Reference Number: GEM/2025/B/6144297

Issuing Authority/Department

The tender is issued by the Ministry of Railways, under the authority of the Indian Railways. This prestigious organization requires reliable vendors to supply essential cooling units that will improve the comfort of railway passengers and staff alike.

Scope of Work and Objectives

The primary objective of this tender is to procure a total of 237 units of Evaporative Air Coolers that conform to IS 3315 standards. These units will be deployed across various locations under the jurisdiction of the Indian Railways, ensuring effective cooling solutions in railway facilities. The successful bidders will be expected to deliver high-quality products that meet stringent performance and durability criteria.

Eligibility Criteria

To qualify for this tender, vendors must meet the following eligibility criteria:

• Must be a registered entity in the relevant industrial category.
• Previous experience in supplying Evaporative Air Coolers or similar cooling solutions.
• Compliance with local and national safety and quality regulations.
• Financial stability demonstrated through financial statements for the past three years.

Technical Requirements

Bidders must ensure that the Evaporative Air Coolers conform to IS 3315 standards. The cooling units should possess:

• A minimum energy efficiency ratio (EER) as specified in the tender documents.
• Robust build quality to withstand varying climatic conditions.
• Warranty provision that guarantees post-purchase support.

Financial Requirements

Vendors will need to present their financial documents, demonstrating their capability to fulfill the terms of this tender. This includes:

• Detailed pricing structures for the 237 units.
• Earnest Money Deposit (EMD) as specified in the tender documentation.
• A breakdown of available payment options and terms.

Document Submission Details

Bidders are required to submit their proposals electronically, ensuring that all documents are complete and adhere to the prescribed formats as outlined in the tender documentation. Proposals must include:

• Technical specifications and compliance certificates.
• Financial proposals and EMD details.
• Any additional supporting documentation (e.g., company registration details, past performance records).

Special Provisions

This tender seeks to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Provisions may include assistance in documentation processes and possible concessions in harsh requirements to support new entrants in the market.

Evaluation Process

The evaluation of bids will be based on a comprehensive assessment of both technical and financial criteria. Key aspects include:

• Adherence to technical specifications.
• Cost-effectiveness of the financial proposal.
• Previous experience and performance history in similar projects.

Delivery Locations

Successful bidders must ensure that deliveries are made to specified locations as outlined in the tender documents. Adherence to delivery timelines is crucial, and penalties may apply for delays that are the fault of the vendor.

Contact Information

For any inquiries regarding this tender, interested parties can send their questions to the designated contact points provided in the tender documentation.

The GEM/2025/B/6144297 reference is vital for bidders to ensure they are aligned with the required specifications and procedures. Vendors are encouraged to review the tender thoroughly to maximize their chances of successful participation.