Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers

Tender Reference Number: GEM/2025/B/6175372

The Indian Railways, under the Ministry of Railways, invites qualified vendors to submit bids for the supply of Toner Cartridges / Ink Cartridges / Consumables for Printers. This tender pertains to a quantity of 50 units. This initiative is designed to ensure that the various departments across the Indian Railways have an uninterrupted supply of essential printing consumables to support their operational requirements.

Scope of Work and Objectives

The scope of work involves supplying high-quality toner cartridges and ink cartridges, which are crucial for the functioning of office equipment such as printers and multifunction devices. The objectives of this tender include enhancing the efficiency of railway operations by procuring reliable and cost-effective printing solutions, thus ensuring that administrative tasks can be carried out seamlessly.

Eligibility Criteria

To be eligible to participate in this tender, interested bidders must meet the following criteria:

• Must be a registered entity with relevant experience in supplying printing consumables.
• Must provide proof of past performance in supplying similar items to any government or private sector organization.
• Compliance with all local regulations and certifications concerning the supply of electronic goods.

Technical Requirements

Bidders must ensure that the offered products meet the following technical specifications:

• Toner cartridges and ink cartridges should be compatible with major printer brands used within the Indian Railways.
• All products should comply with quality and safety standards set forth by regulatory bodies.
• Documentation demonstrating compliance with technical specifications must be provided with the bids.

Financial Requirements

• Bidders are required to submit a proposal that includes a detailed pricing structure for the consumables offered.
• The financial bid should encapsulate all possible costs associated with the delivery of the products.

Document Submission Details

Prospective bidders must submit their tenders electronically through the designated portal. All required documentation must be submitted in the accepted formats, which will be further elaborated within the submission guidelines. Late submissions will not be entertained.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) may be eligible for benefits under government policies promoting the participation of smaller entities in public procurement processes. Startups may also receive consideration, in alignment with initiatives aimed at fostering innovation.

Evaluation Process

The bids will be evaluated on various criteria which may include:

• Compliance with technical and eligibility requirements.
• Cost-effectiveness of the financial proposal.
• Past performance and reliability of the bidder as evidenced through submitted documentation.

Delivery Locations

Delivery of the toner cartridges and ink cartridges should be made to specified locations provided by the Indian Railways upon awarding of the tender.

Contact Information

For any queries related to the tender, bidders are encouraged to reach out through the official communication channels as outlined on the bidding portal.