Indian Railways Tender by East Central Railway (GEM/2025/B/6157524)
Extra Refrigerant Pipe for Air Conditioners (Accessories)
Tender Timeline
Tender Title: Extra Refrigerant Pipe for Air Conditioners (Accessories)
Reference Number: GEM/2025/B/6157524
Issuing Authority:
Ministry of Railways
Department: Indian Railways
Scope of Work and Objectives
The purpose of this tender is to procure extra refrigerant pipes designed for air conditioning systems. This is crucial in ensuring the smooth functioning of air conditioning units utilized across various applications within the rail transport infrastructure. The successful bidder will provide high-quality refrigerant pipes that meet both operational efficiency and safety standards set forth by the Ministry of Railways. The awarded contract will encompass the supply of a total of 400 units of these essential accessories, contributing to maintaining the operational effectiveness of the railway's cooling systems.
Eligibility Criteria
To participate in this tender, bidders must fulfill certain eligibility requirements. These include being a registered entity with appropriate certifications and having experience in the manufacturing or supply of similar products in the relevant sector. Additionally, bidders must adhere to compliance with all applicable laws and regulations pertaining to quality assurance and safety standards.
Technical Requirements
The technical specifications for the extra refrigerant pipes will require adherence to industry standards. Bidders must ensure that the materials used are of high quality, durable, and compatible with the existing air conditioning systems used in railway operations. Compliance with testing criteria to ascertain performance metrics is mandatory to validate the product's capability in specific operational environments.
Financial Requirements
All bidders must provide complete financial documents illustrating their capability to fulfill the contract. This includes detailed pricing proposals, supporting evidence of previous contracts, and proof of financial stability. An Earnest Money Deposit (EMD) will also be mandated as part of the financial requirements, serving as a commitment to the tender process.
Document Submission Details
Bidders are required to submit their bids in accordance with the instructions provided within the tender documentation. All submissions must be made electronically via the designated tender platform and should include all necessary documentation and certifications as specified in the proposal guidelines.
Special Provisions
This tender includes specific benefits aimed at Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions allow for relaxed eligibility criteria and priority consideration during the evaluation process, thereby promoting inclusiveness and innovation within the market.
Evaluation Process
The evaluation of bids will be conducted based on a structured methodology. Factors such as technical compliance, pricing, and delivery capability will be assessed. The selection process aims to ensure that the most qualified bidder is awarded the contract, with a focus on performance and cost-effectiveness.
Delivery Locations
Successful bidders will be expected to coordinate delivery to designated railway stations and facilities as specified by the Ministry of Railways. Logistics planning will be essential to ensure timely delivery in accordance with the specified needs of the railway’s operations.
Contact Information
For further inquiries related to the tender, interested bidders may contact the designated department within the Ministry of Railways. Specific contact details are typically provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, providing necessary certifications relevant to the manufacturing or supply of refrigerant pipes, and having prior experience in similar projects. Bidders must also comply with all regulatory mandates set by the Ministry of Railways, including quality assurance and safety standards.
To qualify for the tender, bidders must submit certificates that demonstrate their compliance with industry standards. This typically includes quality assurance certifications and safety compliance documents relevant to the production of refrigerant pipes. It is essential to provide comprehensive documentation as proof of capability to meet the tender specifications.
Bidders must submit their tender documents electronically through the designated online platform. This requires following the prescribed format and ensuring that all required documentation, including technical and financial proposals, are included. Adherence to submission guidelines is critical for consideration in the evaluation process.
Payment terms will be established upon the awarding of the contract, usually involving milestone payments based on delivery and acceptance of the refrigerant pipes. Additionally, successful bidders may be required to submit a performance security deposit as a financial guarantee for fulfilling the contract obligations.
Yes, the tender includes provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs) participation. These provisions may offer reduced qualification criteria and enhanced opportunities during the evaluation process, supporting the government’s initiative to promote local businesses in the procurement mechanism.
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