Indian Railways Tender by Western Railway (GEM/2025/B/6138095)
dot matrix printers
Tender Timeline
Tender Title: Supply of Dot Matrix Printers
Tender Reference Number: GEM/2025/B/6138095
Issuing Authority/Department: Indian Railways, Ministry of Railways
The supply of dot matrix printers tender seeks qualified suppliers to provide a quantity of 145 high-performance dot matrix printers for the Indian Railways. This initiative aims to enhance operational efficiency and streamline document processing across various railway departments. The selected vendors will be expected to meet stringent technical and quality standards to ensure that the printers fulfill the operational needs of the Indian Railways.
Scope of Work and Objectives
The primary objective of this tender is to procure dot matrix printers that are reliable, efficient, and capable of handling high-volume printing tasks. Vendors are expected to deliver fully functional units with the necessary accessories and support services. The scope of work includes the supply, installation, and testing of these printers at designated locations as per the Indian Railways specifications.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a proven track record in supplying printing equipment. Suppliers must possess the required certifications to ensure compliance with quality and safety standards. Additionally, past performance in similar supply contracts will be considered during the evaluation process.
Technical Requirements
The dot matrix printers must meet specific technical requirements such as print speed, capacity, connectivity options, and durability. Vendors are required to submit detailed specifications along with sample units for testing. The compliance with IS or other applicable standards must be demonstrated through valid certificates.
Financial Requirements
Vendors must be capable of providing the printers within the budget outlined by the Ministry of Railways. A detailed financial proposal, including pricing breakdowns and payment terms, must be included in the bid submission. Competitive pricing will be a crucial factor in the evaluation of bids.
Document Submission Details
All bid submissions must be delivered electronically through the designated procurement platform. Bidders need to include all required documentation such as technical specifications, financial proposals, and eligibility certificates. Extensive documentation ensures a clear evaluation process and aids in making informed decisions.
Special Provisions
This tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, in compliance with government guidelines to promote local businesses. Additional benefits may include a relaxed qualification criterion to encourage participation from newer entrants.
Evaluation Process
The evaluation process will consist of a thorough review of both technical and financial proposals. Bids will be scored based on compliance with requirements, pricing strategies, and additional value-added services. Preference may be given to vendors following the 'Make in India' policies, which promote local manufacturing and sourcing.
Delivery Locations
Successful bidders will deliver the dot matrix printers to specified locations as indicated by the Indian Railways. This will include various depots and administrative offices, ensuring that the printers are readily available for immediate use.
Contact Information
For any inquiries related to this tender, vendors are encouraged to reach out through the official channels listed on the procurement platform. Detailed contact information will be provided upon registration on the system.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in supplying similar products. Suppliers must provide valid certifications that demonstrate their adherence to industry standards and practices. A history of successful contracts and compliance with quality norms are essential for qualification.
Bidders must ensure that their proposed dot matrix printers comply with specified technical specifications, such as print speed, capacity to handle high volume tasks, and connectivity options. Moreover, compliance with relevant quality standards is mandatory, and valid documentation must accompany the bid.
Vendors should prepare a detailed financial proposal outlining their pricing structure for the supply of dot matrix printers. The payment terms will typically follow the guidelines set by the Ministry of Railways, including potential advance payments and post-delivery settlements based on agreed milestones.
Proposals must be submitted electronically via the designated procurement portal. Bidders should ensure that all necessary documents, including technical and financial proposals, are included in the submission. This is crucial for a streamlined evaluation process.
The tender includes provisions specifically aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include relaxed eligibility criteria and additional points during the evaluation process to encourage participation from smaller vendors in the dot matrix printers segment. Compliance with ‘Make in India’ initiatives is also considered favorably, enhancing opportunities for local manufacturers.
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