Tender Title: Custom Bid for Services - Vehicle Rental Services
Reference Number: c5c78186
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to procure vehicle rental services from qualified vendors to provide one vehicle along with a driver for 24/7 service. The contract will encompass a monthly rental covering the initial distance of 4,000 kilometers. Additionally, there will be provisions for extra kilometers beyond this threshold, ensuring operational flexibility for the Ministry of Railways. The total duration of this arrangement is projected to be for two years.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with the necessary licenses and certifications to offer vehicle rental services. Candidates must demonstrate experience in providing similar services to governmental or private entities, ensuring compliance with local laws and safety regulations.
Technical Requirements
Bidders should comply with the specific technical specifications outlined clearly in the tender documentation. This shall include standards relating to vehicle maintenance, safety features, and driver qualifications. Additional criteria regarding the condition and type of vehicle provided will be crucial in the evaluation process.
Financial Requirements
Bidders must provide complete financial documentation, including proof of financial stability, tax compliance, and any necessary bond or certification required by the Ministry of Railways. Financial bids should reflect clear pricing structures, notably the monthly rental rate, and any per-kilometer charges for distances exceeding the agreed limit.
Document Submission Details
All submission documents must be prepared in accordance with the guidelines specified in the tender document. Bidders are required to produce both technical proposals and financial bids, ensuring they are submitted through the designated electronic submission platforms. Adherence to the established format is essential for successful evaluation.
Special Provisions
This tender facilitates benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These organizations are encouraged to apply, provided they meet the eligibility criteria stipulated in the tender documents, which may allow for slightly modified compliance expectations.
Evaluation Process
The evaluation of submitted bids will be conducted rigorously based on technical and financial metrics defined in the criteria section of the tender document. Bids will be assessed for their alignment with the objectives and requirements outlined, with an emphasis on quality and cost-efficiency.
Delivery Locations
Services are to be provided at specified locations as stated in the tender documents, primarily pertaining to the needs of the Indian Railways at CCC UBL facilities. It is crucial for bidders to understand the logistic requirements associated with these locations to facilitate service delivery.
Contact Information
For additional information, bidders are encouraged to refer to the official tender document. This will contain essential contact points for clarification or assistance regarding the tender submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, must demonstrate adequate experience in vehicle rental services, and have valid licenses and certifications in compliance with local regulations. Additionally, bidders are expected to meet the stipulations laid out in the tender document to ensure qualification.
The technical specifications for vehicle rental services must include compliance with safety and maintenance standards as outlined in the tender documentation. Bidders must provide vehicles that are well-maintained, fitted with required safety features, and that ensure comfort and reliability for operational efficiency.
Bidders must provide comprehensive financial documentation, including proof of financial viability and tax compliance along with their proposals. It is crucial that the pricing reflects a clear monthly rental rate and any additional charges for extra kilometers, as financial clarity is key to the evaluation.
Bid proposals must be submitted through the designated electronic platform specified in the tender documentation. This includes separate sections for the technical and financial proposals, which must follow the outlined submission guidelines to ensure proper consideration during the evaluation process.
The tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. These businesses can benefit from relaxed eligibility criteria and are given preference during the evaluation process to foster local entrepreneurship and compliance with ‘Make in India’ policies.
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