Indian Railways Tender by Southern Railway (GEM/2025/B/6146581)
LED Luminaire (Recessed Luminaire) (V3) Conforming to IS 10322 (Part 5/Section 2)
Tender Timeline
Tender Title: LED Luminaire (Recessed Luminaire) (V3) Conforming to IS 10322 (Part 5/Section 2)
Tender Reference Number: GEM/2025/B/6146581
Issuing Authority/Department: Ministry of Railways, Indian Railways
This tender invites proposals for the supply of 200 units of LED Luminaire, specifically recessed luminaires conforming to the Indian Standard IS 10322 (Part 5/Section 2). The objective of this procurement is to enhance the lighting efficiency and sustainability in railway facilities, ensuring that the selected products meet high standards of quality and energy efficiency.
Scope of Work and Objectives
The primary goal of this tender is to procure high-quality recessed luminaires that provide effective illumination while adhering to the latest safety and electrical standards. Suppliers must demonstrate their capability to meet technical specifications, delivery timelines, and after-sales support.
Eligibility Criteria
Eligible bidders must be registered entities with a valid GST number and must possess experience in manufacturing or supplying lighting solutions similar to the required luminaire specifications. Further, bidders are required to comply with the quality certifications stipulated by the Indian Standards.
Technical Requirements
The technical requirements for the LED luminaires include:
- Conformance to IS 10322 (Part 5/Section 2)
- Minimum energy efficiency ratings
- Durable housing and heat resistance to ensure longevity
- Compliance with safety norms to mitigate electrical hazards
Financial Requirements
Bidders should provide a detailed financial proposal including unit prices, total costs, and applicable taxes. The evaluation of financial proposals will consider the total cost as well as the offered payment terms.
Document Submission Details
All tenders must be submitted via the online portal by completing the designated forms, uploading necessary documentation, and providing the required bid security, also known as Earnest Money Deposit (EMD).
Special Provisions
This tender has provisions to support Micro, Small and Medium Enterprises (MSEs) and startups, encouraging them to actively participate in this procurement process. Special relaxations may apply in terms of technical and financial evaluations for these entities.
Evaluation Process
The selection of the supplier will be based on both technical and financial evaluations, where compliance with the technical specifications and cost-effectiveness will be significant criteria. Bidders may be called for a technical presentation or demonstration if required.
Delivery Locations
The delivery of the LED luminaires should be ensured at specified railway facilities across India, as defined in the subsequent communication upon awarding the tender.
Contact Information
All inquiries regarding this tender should be sent through the official communication channels provided on the tender notice. Suppliers are encouraged to ensure clarity regarding the bidding process to avoid any discrepancies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid GST number, and demonstrating prior experience in the field of supplying or manufacturing lighting products conforming to IS standards. Bidders must also possess necessary quality certifications and compliance with relevant industry regulations.
For bidders to qualify, they must provide relevant certificates such as ISO certifications, compliance with IS standards (IS 10322), and any other applicable safety or quality certifications that support their ability to deliver high-quality LED luminaires.
The registration process involves creating an account on the designated e-procurement platform, filling in the required details, and submitting necessary documents. Bidders should also be ready to provide financial statements and past project references as part of their submission.
Bidders are required to submit an Earnest Money Deposit (EMD) as outlined in the tender document. This deposit acts as a security against withdrawal of bids and is specified in the bidding guidelines. The exact amount for EMD can vary based on tender conditions.
Yes, this tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs), enhancing their ability to participate. MSEs may receive relaxations in technical and financial criteria, thereby fostering inclusivity and growth within the sector.
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