Indian Railways Tender by Eastern Railway (GEM/2025/B/6111952)
Handheld Digital Infrared Thermometer
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Tender Title: Handheld Digital Infrared Thermometer
Tender Reference Number: GEM/2025/B/6111952
Issuing Authority/Department: Indian Railways, Ministry of Railways
Tender Overview
The Handheld Digital Infrared Thermometer tender aims to procure high-quality thermal measuring devices for the efficient performance of health and safety measures in operations across the railway network. This acquisition is part of an ongoing initiative by the Ministry of Railways to enhance health monitoring capabilities and ensure a safe environment for both employees and passengers.
Scope of Work and Objectives
The objective of this tender is to supply 5 units of handheld digital infrared thermometers. The successful bidder will be required to deliver products that meet stringent quality benchmarks while ensuring accuracy and reliability in measuring temperature. The thermometer must be user-friendly, portable, and capable of offering fast measurements to support rapid health assessments.
Eligibility Criteria
To qualify for this tender, bidders must meet several eligibility standards, including:
- Being a registered entity under applicable laws.
- Possessing relevant good quality records in supplying thermal measuring devices or related items.
- Demonstrating prior experience in delivering similar goods to government or large-scale clients.
Technical Requirements
The technical specifications of the handheld digital infrared thermometer include:
- Measurement Range: -50°C to 500°C
- Accuracy: ±1.0°C or less
- Resolution: 0.1°C
- Measurement Type: Non-contact infrared measurement
- Response Time: ≤ 1 second
All products must comply with local and international quality standards, ensuring high efficiency and user safety. Any additional features such as data storage or Bluetooth connectivity must be highlighted in the bid submission.
Financial Requirements
Bidders are required to submit competitive financial proposals that should include:
- Unit price and total cost for the quoted quantity.
- Breakdown of costs including taxes, shipping, and any applicable fees.
- A clear indication of payment terms and conditions.
Document Submission Details
Interested bidders must submit their documentations including technical proposals, financial bids, and eligibility proof in a sealed envelope, adhering to the prescribed format, before the submission deadline. All documents should be submitted via acceptable formats as specified in the tender document.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate. Special concessions and considerations under relevant policies will be extended to promote inclusivity and support for emerging businesses. Startups showcasing innovative technology solutions will also be given preference, in accordance with government policies aimed at encouraging local manufacturing.
Evaluation Process
The evaluation of submitted tenders will be based on both technical and financial assessments. Proposals will undergo a rigorous scrutiny process focusing on compliance with the stated technical specifications, delivery timelines, and overall cost-effectiveness. The evaluation criteria are structured to ensure that bidders providing the highest value alliance with quality standards are considered for the final selection.
Delivery Locations
Successful bidders must be prepared to deliver the handheld digital infrared thermometers to specified designated locations, as per the instructions provided post-award of tender. Clarification on delivery logistics will be communicated directly to the awarded bidder.
Contact Information
For further questions or clarification regarding this tender, bidders can contact the issuing authority through the official channels as mentioned in the full tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a good track record in supplying thermal measuring devices, and demonstrating prior experience with government or sizable clients. It’s important that bidders show proof of compliance with relevant regulations and standards, ensuring reliability in their offerings.
The technical specifications for the handheld digital infrared thermometer include a measurement range between -50°C to 500°C, an accuracy of ±1.0°C or less, and a quick response time of under one second. Additionally, these devices must ensure user safety and operate reliably in various conditions, adhering to national and international quality standards.
Bidders are required to submit a performance security as a part of the contract terms, ensuring the fulfillment of the contractual obligations. This security will act as a guarantee against any defaults and is typically calculated as a percentage of the total contract value, further safeguarding the interests of the Indian Railways.
The submission methods for bid documents involve sending sealed envelopes containing both technical and financial proposals to the designated submission location mentioned in the tender document. All documents should be formatted as per the prescribed guidelines to ensure compliance and timeliness.
Yes, there are special benefits for Micro, Small, and Medium Enterprises (MSEs) in the tendering process. MSEs can avail of concessions and supportive measures that encourage greater participation from smaller firms, promoting local entrepreneurship in alignment with government initiatives aimed at bolstering the Indian economy and ‘Make in India’ policies.
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