Tender Title: Custom Bid for Services - Hiring of SUV Mahindra XUV 500 or Scorpio or Kia Carens or similar non AC
Tender Reference Number: GEM/2025/B/6166773
Issuing Authority: Indian Railways, Ministry of Railways

Scope of Work and Objectives

The objective of this tender is to solicit bids for the hiring of non-AC SUV vehicles such as Mahindra XUV 500, Scorpio, Kia Carens, or similar vehicles by the Indian Railways. The services required involve providing two units of the specified vehicles, suitable for transportation needs across various operational regions as mandated by the Ministry of Railways.

The selected contractor is expected to provide these vehicles with a running limit of up to 2000 kilometers per month, in addition to an allowance for 11,520 kilometers extra travel beyond the monthly limit during the entire contract period. This ensures ample coverage for the various travels and commitments of the Indian Railways.

Eligibility Criteria

Bidders must meet specific qualifications to participate in this tender. Eligible bidders should be a legally registered entity capable of fulfilling the demands of this tender. All interested parties are encouraged to review the comprehensive eligibility requirements outlined in the tender documentation.

Technical Requirements

The technical specifications for the vehicles include:

• Non-AC SUVs such as Mahindra XUV 500, Scorpio, Kia Carens, or comparable models.
• Vehicles must comply with local regulations and standards.
• Regular maintenance and servicing must be ensured to meet operational needs.

Financial Requirements

Bidders should be prepared to demonstrate their financial capacity to undertake the contract, including the ability to manage operational costs associated with the provision of the specified services and vehicle maintenance. Detailed and well-structured financial documentation will be necessary upon submission.

Document Submission Details

Bidders are required to submit all relevant documentation in a clear and concise format to facilitate the evaluation process. Supporting documents necessary for verifying the eligibility criteria must be included.

Special Provisions

This tender welcomes applications from Micro, Small, and Medium Enterprises (MSEs), providing an opportunity for these businesses to contribute to this service. Additional provisions may be available for startups aligning with the current national policies.

Evaluation Process

Bids will undergo a thorough evaluation process based on both technical and financial factors. The selection criteria will carefully assess the submitted bids on the basis of pricing, vehicle specifications, and compliance with submission guidelines.

Delivery Locations

The service will be rendered primarily across designated regions where the Indian Railways operates. Specific delivery points will be communicated to the selected service provider as per operational needs.

Contact Information

While specific contact details are not provided in the tender documentation, bidders are encouraged to refer to the Indian Railways' official communication channels for any inquiries or clarifications needed regarding this tender.

Additional Information

Potential bidders must stay updated with any alterations or additional requirements that might emerge throughout the tender lifecycle to remain competitive in the bidding process.