Tender Title: Monthly Basis Cab & Taxi Hiring Services - Premium SUV
Tender Reference Number: GEM/2025/B/6159548
Issuing Authority: Ministry of Railways, Indian Railways
The Monthly Basis Cab & Taxi Hiring Services tender aims to engage a qualified service provider to fulfill the transportation requirements specified by the Ministry of Railways. This tender is categorized under services_home and focuses on premium SUV rentals, providing a capacity for 2000 km usage and 320 hours on a local basis. The primary objective is to ensure reliable and efficient transportation for various officials and dignitaries throughout the project duration.
Scope of Work and Objectives
The scope of work encompasses the provision of premium SUVs for hire on a monthly basis. The service provider will be expected to ensure:
- Availability of well-maintained vehicles that meet safety and comfort standards.
- Delivery of vehicles in a timely manner as per specified schedules.
- Compliance with local transport regulations and policies.
The contractor will have to ensure that drivers are experienced and trained, along with maintaining a high standard of customer service.
Eligibility Criteria
To participate in this tender, prospective bidders must meet the following eligibility requirements:
- Must be a registered entity under applicable local laws.
- Proven experience in vehicle leasing or transport services.
- Ownership or access to a fleet of premium SUVs meeting the specified parameters.
Technical Requirements
The bidders must provide evidence of their technical capabilities, including:
- Details of the fleet available, emphasizing the age, model, and condition of the vehicles.
- Certifications or licenses required for operating the vehicles.
- Ability to provide GPS tracking and safety features as part of the service.
Financial Requirements
Bid submissions must include:
- Comprehensive financial proposals detailing rates per month for the vehicles.
- Clear payment terms outlining milestones, such as upfront costs and obligations for ongoing service.
- Evidence of financial stability to ensure reliability and responsiveness during the contract period.
Document Submission Details
All bidders must submit their documents electronically through the designated portal. Required documents include the proposals, technical specifications, financial documentation, and any other supporting documents validating eligibility.
Special Provisions
This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs) and may encourage participation from startups under government policies promoting innovative solutions and local procurement.
Evaluation Process
Proposals will be evaluated on a 2-part criterion where:
- Technical compliance will be assessed to ensure all requirements are met.
- Financial proposals will be evaluated, where price competitiveness may be a crucial factor.
Delivery Locations
Services will predominantly be required in local areas specified by the Ministry of Railways, and delivery points will be defined in the final contract details.
Contact Information
Further information and assistance pertaining to the tender can be obtained by reaching out to the Ministry of Railways. Specific contact details will be provided through the official tender portal.
This tender represents an important step towards enhancing transportation services for the Ministry of Railways. As such, stakeholder engagement and quality service are central to achieving the objectives set forth under this project.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable local laws, having proven experience in vehicle leasing or transport services, and either owning or having access to a fleet of premium SUVs that meet the described parameters.
Bidders must submit various required certificates, including proof of registration as a business entity, tax compliance documents, and any relevant operational licenses for vehicle leasing. These documents are crucial to demonstrate compliance with local laws and procurement standards.
The performance security may be required to ensure adherence to the contract terms. Typically, this is a percentage of the total bid amount and must be submitted upon the award of the contract. Details regarding specific amounts and conditions will be outlined in the tender documents.
Documents must be submitted electronically via the designated portal. The submission should be in accepted document formats such as PDF or Word, ensuring all required materials are included and formatted correctly to meet compliance standards.
MSEs may receive preferential treatment in the evaluation process, including reduced financial thresholds and operational flexibility. This encourages participation from smaller businesses while supporting broader economic growth in line with government policies.
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