Tender Title: Monthly Basis Cab & Taxi Hiring Services - SUV; Outstation 24*7
Reference Number: GEM/2025/B/6148579
Issuing Authority/Department:
Ministry of Railways, Indian Railways
The Monthly Basis Cab & Taxi Hiring Services - SUV; 2400 Kms per SD PURI; Outstation 24*7 tender is aimed at engaging service providers for comprehensive cab and taxi hiring solutions. This contract will allow for the effective transportation of personnel across various locations for official purposes, especially pertaining to the operational needs of the Ministry of Railways.
Scope of Work and Objectives
The selected service provider will be responsible for providing taxi and cab hire services on a monthly basis. The minimum requirement is for SUVs capable of operating for 2400 Kms under a single Service Delivery (SD) journey to PURI. These services must be available 24/7, ensuring reliability in transportation regardless of the day or time. The objective is to enhance mobility solutions for railways personnel, ensuring prompt and safe transportation to various locations.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Active company registration and compliance with local business regulations.
- Proven experience in transportation services within the last three years.
- Financial stability, demonstrated through recent balance sheets and income statements.
- No ongoing litigations or major fines from government bodies.
Technical Requirements
Bidders must ensure that all vehicles provided are:
- SUVs compliant with safety regulations.
- Equipped with GPS and a functioning communication system for real-time tracking.
- Well-maintained and regularly serviced to avoid breakdowns.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including:
- Pricing details for monthly and outstation charges.
- Breakdown of costs related to maintenance and fuel provisions.
- An indication of any applicable taxes and surcharges.
Document Submission Details
All bidders must submit the required documents including:
- Company registration certificate.
- Proof of financial stability (recent bank statements).
- Experience certificates from previous similar projects.
- Technical specifications of the proposed vehicles. Documents should be submitted in both hard copy and digital format according to the specified guidelines.
Special Provisions
This tender encourages proposals from Micro, Small, and Medium Enterprises (MSEs), offering the following benefits:
- Simplified bidding processes for eligible MSEs
- Financial incentives and priority evaluation for MSEs and Startups.
Evaluation Process
Bids will be evaluated based on:
- Compliance with the eligibility criteria.
- The technical quality of vehicles and service plans.
- Financial competitiveness and sustainability of proposals.
- Overall experience and reputation within the industry.
Delivery Locations
Services are primarily needed for routes from the Ministry of Railways to various locations, specifically targeting trips to PURI for official purposes. The flexibility to handle outstation travel will be essential.
Contact Information
For further queries or detailed discussions, interested bidders are encouraged to reach out through the official channels provided on the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a valid company registration certificate, proven experience in providing transportation services in the last three years, and demonstrating financial stability through recent balance sheets or income statements. Additionally, bidders must not have any ongoing litigations or fines from government bodies, ensuring their legal standing to perform the contracted services.
Bidders must possess specific certifications to meet the technical compliance within this tender. This includes certificates attesting to the safety and maintenance standards of the vehicles proposed, compliance with local transport regulations, and any necessary operational permits for the transportation of personnel. Documentation regarding vehicle specifications and maintenance logs must also be submitted to substantiate the technical capabilities of their fleet.
The Earnest Money Deposit (EMD) is a mandatory requirement for this tender, aimed at ensuring commitment from bidders. Typically, the EMD amount will be specified in the tender documents and will be collected at the time of bid submission. The EMD will be refunded to unsuccessful bidders post-evaluation, while successful bidders may have their EMD converted into the performance security guarantee once awarded the contract.
The evaluation criteria for bids submitted under this tender will include a thorough review of eligibility compliance, the quality and safety features of the proposed vehicles, and the financial competitiveness of the pricing. Additionally, bidders’ overall experience and reputation in the transportation industry will contribute significantly to the evaluation to ensure the selection of a reliable service provider.
Micro, Small, and Medium Enterprises (MSEs) and startups receive several benefits when applying for this tender, particularly in recognition of their potential contributions to the economy. These benefits can include a simplified bidding process, reduced documentation requirements, and preferential evaluation during the selection process. Additionally, there may be financial incentives available to encourage participation from these enterprises, aligning with ‘Make in India’ policies and local sourcing initiatives.
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