Indian Railways Tender by East Central Railway (GEM/2025/B/6123282)
Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1)
Tender Timeline
Tender Title: Supply of Unitary Air Conditioner (Window AC)
Reference Number: GEM/2025/B/6123282
Issuing Authority: Ministry of Railways, Indian Railways
The Ministry of Railways seeks qualified bidders to supply Unitary Air Conditioners (Window AC) as per IS 1391 (Part 1). This tender covers the procurement of six units of highly efficient air conditioning units, essential for enhancing comfort in railway facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure Unitary Air Conditioners that meet the specifications outlined in the IS standard mentioned. The selected supplier will be responsible for the delivery, installation, and compliance with all technical and performance standards stipulated in the tender document. The scope extends to ensuring the units provided can efficiently perform under the climatic conditions typical of Indian railways operations.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a legally registered entity with appropriate licenses to operate in India.
- Demonstrate experience in supplying similar equipment to government or significant private organizations.
- Present a valid GST registration.
- Maintain a regular operational presence in India for after-sales service support.
Technical Requirements
Bidders must ensure the air conditioners adhere to the following technical specifications:
- Must conform to the IS 1391 (Part 1) standards.
- Cooling capacity should meet the designated kilowatt requirements for the intended use cases.
- Energy consumption specifications must comply with the Bureau of Energy Efficiency (BEE) ratings.
Financial Requirements
Submission of financial documentation, including:
- A detailed price list in the specified format.
- Eligibility for Earnest Money Deposit (EMD).
- Evidence of past financial performance, including annual turnover.
Document Submission Details
Bidders are required to submit the following documents:
- Bid proposal in the prescribed format.
- Technical specifications and compliance confirmations.
- Financial documents, including price quotes and EMD details.
- Valid registration certificates.
All documents should be submitted electronically through the designated tendering portal.
Special Provisions
This tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation by allowing relaxed eligibility criteria and financial incentives where applicable.
Evaluation Process
The bids will be evaluated based on:
- Technical compliance with specified requirements.
- Pricing, ensuring competitively priced bids that offer value for money.
- Local content, aligning with government policies on procurement.
Delivery Locations
The delivery locations will be specified upon finalization and need to ensure accessibility for installation.
Contact Information
For further information regarding this tender, interested bidders are encouraged to refer to the documentation available on the official tendering portal of the Ministry of Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India with valid licenses and GST registration. Bidders must also demonstrate relevant experience in supplying Unitary Air Conditioners to government or significant private entities. Compliance with these requirements ensures that only capable vendors participate in the procurement process.
Bidders must submit several certificates alongside their proposal, including:
- Valid GST registration certificate.
- Any applicable manufacturer or supply chain certifications confirming compliance with IS 1391 (Part 1).
- Certification as a Micro, Small or Medium Enterprise (if applicable) to access additional benefits.
The registration process involves signing up on the official government e-marketplace (GEM) portal where the tender is listed. Bidders must create a profile, providing necessary details such as business registration, financial health, and prior experience. This registered profile will serve as a digital portfolio for participation in future tenders.
Bidders must present a performance security guaranteeing that the goods supplied will meet the stipulated conditions. This usually amounts to a percentage of the total tender value and must be submitted within the timeline set by the issuing authority. This security will be refunded post satisfactory completion of the contract.
The tender offers benefits like relaxed eligibility criteria, prioritized procurement from MSEs, and financial support mechanisms specifically for startups to ensure their involvement. These provisions are designed to encourage local entrepreneurship and enhance participation in governmental procurement processes, aligning with the ‘Make in India’ initiative.
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