Indian Railways Tender by Southern Railway (GEM/2025/B/6140178)
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6140178
Issuing Authority: Ministry of Railways
The Ministry of Railways is inviting tenders for the procurement of Entry and Mid Level Desktop Computers. This tender seeks to establish a reliable partnership with vendors that can meet the technical specifications and supply the required quantity of desktop computers. The total quantity to be procured is eight units, to support various operational needs within the Indian Railways.
Scope of Work and Objectives
The main objective of this tender is to ensure the procurement of high-quality desktop computers that enhance the operational efficiency of the Ministry of Railways. The successful vendor will be required to deliver fully functional desktop computers that meet specified technical standards, ensuring they contribute to improving work processes and productivity within the department.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for this tender:
- Must be a registered entity with the appropriate government authorities.
- Experience in delivering similar ICT equipment or services.
- Compliance with all regulatory requirements as per the guidelines of the Indian government.
Technical Requirements
Vendors must ensure that the desktop computers meet the following technical specifications:
- Processor: Minimum Intel Core i5 or equivalent.
- RAM: At least 8GB.
- Storage: Minimum 1TB HDD.
- Operating System: Pre-installed licensed Windows OS.
- Other peripherals: Monitor, keyboard, and mouse compatible with the desktop system.
Financial Requirements
Bidders are required to provide a detailed financial proposal indicating the total cost, including taxes and delivery charges. Adherence to competitive pricing is encouraged to ensure value for money.
Document Submission Details
All required documents must be submitted as part of the bid proposal. This includes:
- Company registration certificate.
- Technical compliance statement.
- Financial bid detailing costs.
- Any additional certifications relevant to the tender.
Special Provisions
There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may be eligible for certain benefits aimed at promoting their participation in public sector tenders, which can include relaxations on eligibility criteria or financial incentives.
Evaluation Process
Tenders will be evaluated based on a systematic review process, focusing on compliance with the technical specifications, financial viability, and the overall capability of the bidder to deliver the required products.
Delivery Locations
Successful bidders will be required to deliver the computers to designated Indian Railways locations, which will be communicated after the evaluation process.
Contact Information
For further inquiries, interested bidders are encouraged to contact the Department of the Ministry of Railways, though specific contact details will be provided during the tender lifecycle.
In summary, this tender presents an excellent opportunity for vendors in the IT and electronics sector to engage with a significant governmental body. Bidders are encouraged to prepare their proposals meticulously to meet the outlined requirements and maximize their chances of successful engagement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with appropriate government agencies, demonstrating experience in supplying similar ICT equipment, and complying with the necessary regulatory requirements set by the Indian government. Vendors must assure that their credentials reflect a history of reliability and quality in previous procurement engagements.
Vendors must provide several mandatory documents, which include the company registration certificate, a technical compliance statement confirming adherence to specified technical requirements, and a financial bid detailing overall costs associated with the supply of desktop computers. Additionally, any relevant certifications that demonstrate the vendor’s credibility within the IT sector should also be included.
Proposals for the tender must be submitted in a specified format as detailed in the tender documentation. Accepted formats typically include PDF for documents and Excel for financial proposals. Vendors are highly encouraged to carefully adhere to submission instructions to ensure compliance and prevent disqualification.
The evaluation process for this tender will focus on multiple criteria including compliance with technical specifications, financial pricing, and the overall ability of the bidder to fulfill the requirements set forth in the tender. Proposals will undergo a thorough review by a dedicated committee tasked with ensuring transparency and fairness in selection.
Yes, there are specific benefits designed for Micro, Small, and Medium Enterprises (MSEs) and startups participating in this tender. These may include relaxed eligibility criteria, financial aids, or additional preferences during the evaluation process. Compliance with ‘Make in India’ policies and local content regulations will also be acknowledged favorably during assessment.
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