Indian Railways Tender by South Western Railway (GEM/2025/B/6131973)
Custom Bid for Services - Hiring of maintenance truck/ pick up similar to TATA XENON or Mahindra Ca
Tender Timeline
Tender Title: Hiring of Maintenance Truck/Pickup
Tender Reference Number: GEM/2025/B/6131973
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The Hiring of Maintenance Truck/Pickup tender aims to procure a reliable vehicle similar to TATA XENON, Mahindra Camper, or Tata Mobile. This vehicle is required to be in good working condition to facilitate efficient operations for the SSE/Sig/HAS department under the Indian Railways. The contractor is expected to provide a vehicle that can handle an overall monthly distance of 2000 kilometers, with a contract period of 24 months. The primary objective is to ensure smooth transportation services for maintenance activities, enhancing operational effectiveness in various locations.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements which include possessing the necessary registration as an entity and demonstrating capability in providing similar maintenance vehicles. It is essential to have a proven track record in supplying similar services, with emphasis on reliability and operational efficiency.
Technical Requirements
The vehicle must meet key technical specifications, including being a maintenance truck or pickup that is operationally sound and compliant with the standards set by Indian Railways. Prospective bidders should ensure that their vehicles undergo appropriate testing and comply with all stipulated quality standards and compliance requirements prior to submission.
Financial Requirements
Bidders must possess the financial capability to fulfill the contract obligations. This includes demonstrating sufficient capital to sustain the costs associated with hiring and maintaining the truck throughout the contract duration. Adherence to payment terms specified within the tender documents is critical for successful operations.
Document Submission Details
Interested vendors must submit their bids through the designated submission methods specified in the documents. It is important for all submissions to adhere to the accepted document formats stipulated in the tender to ensure processing efficiency.
Special Provisions
The tender considers provisions for Micro, Small, and Medium Enterprises (MSEs) and startup benefits, encouraging their active participation in line with government initiatives. This supports the objective to boost local businesses and promote self-reliance.
Evaluation Process
Bids will undergo a thorough evaluation process, focusing on compliance with technical specifications, financial sufficiency, and delivery capability. Evaluation will take into consideration necessary documentation and performance history to ensure that the contract is awarded to the most capable provider.
Delivery Locations
The successful bidder will be required to provide services across various locations as dictated by the needs of the Indian Railways. Provisions for mobility and accessibility of the vehicle to different sites are fundamental to fulfilling contract obligations.
Contact Information
For further inquiries, bidders may refer to the official contact details provided within the tender documentation. Adherence to specified communication protocols will ensure that all clarifications are addressed in a timely manner.
In conclusion, the tender for the Hiring of Maintenance Truck/Pickup represents a strategic opportunity for qualified bidders to support the operational needs of the Indian Railways while adhering to best practices within the transportation sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper documentation proving capabilities in providing maintenance vehicles. Bidders must demonstrate experience in similar projects, ensuring compliance with government standards related to the services offered.
To apply for the tender, bidders must submit relevant certificates that demonstrate compliance with technical specifications and quality standards, such as vehicle ownership documents, safety compliance certificates, and any certifications related to operational capacity.
The registration process involves completing the required documentation and submitting it through the designated portals. Bidders must ensure they follow the submission methods outlined in the tender, utilizing accepted document formats to avoid disqualification or delays.
Bidders are typically required to submit an Earnest Money Deposit (EMD) to show commitment to the tender process. Additionally, successful bidders must provide performance security to guarantee fulfillment of the contract conditions, usually expressed as a percentage of the total contract amount.
The tender offers benefits for Micro, Small, and Medium Enterprises (MSEs) and startup provisions to promote inclusivity and local participation. This aligns with policies encouraging Make in India initiatives, fostering an environment conducive to investments and growth in domestic capabilities.
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