Tender Title: Hiring of 1 AC SUV INNOVA, TATA SAFARI, MAHINDRA XUV 700 or similar Vehicle

Reference Number: GEM/2025/B/6149239

Issuing Authority/Department:
Ministry of Railways, Indian Railways

The Ministry of Railways is inviting bids for the provision of transport services, specifically for the hiring of one air-conditioned (AC) SUV vehicle, based on the models specified or similar. This includes vehicles such as INNOVA, TATA SAFARI, MAHINDRA XUV 700, or comparable models. The awarded contractor will be responsible for ensuring round-the-clock availability of the driver, with a service duration expected to last for 24 months, primarily within and surrounding the Nagpur region.

Scope of Work and Objectives

The main objective of this tender is to secure a reliable transportation solution that meets the operational needs of the Ministry of Railways. The bidder will be required to provide a well-maintained vehicle which will be used extensively for various official purposes. Key deliverables include:

• Provision of an AC SUV, ensuring comfort and reliability for passengers.
• A trained and professional driver
• Availability for outstation usage.

Eligibility Criteria

To qualify for bidding, applicants must meet the following eligibility requirements:

• Be a registered entity under applicable laws with a valid and updated license.
• Demonstrate previous experience in providing similar vehicle hire services.
• Possess the necessary resources to provide a well-maintained vehicle and qualified driver.

Technical Requirements

Bidders must ensure compliance with the following technical specifications:

• Vehicle must be an AC SUV with sufficient seating capacity.
• Vehicles should not be older than 5 years from the date of bidding.
• It should meet the safety and environmental norms set by relevant authorities.

Financial Requirements

Bidders must provide detailed financial documentation including:

• A breakdown of the charges associated with the vehicle hire, particularly lump sum rates for different categories, including travel distance limits.
• Proof of ability to manage operational costs related to vehicle maintenance and driver provisions.

Document Submission Details

Bid submission should consist of all relevant documentation as outlined in the tender document. The preferred modes of submission should be detailed and well-organized. Bidders must ensure that all required documents are submitted in the prescribed formats to facilitate a smooth evaluation process.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply, as they may benefit from preferential treatment during the bidding process. Compliance with 'Make in India' policies and local content requirements are crucial facets of the procurement process.

Evaluation Process

The evaluation will be conducted based on predefined criteria, which will assess the bids for both technical and financial prowess. A comprehensive assessment of bidder qualifications will take place, and points may be awarded based on criteria such as experience, quality of service proposed, and cost-effectiveness.

Delivery Locations

Services will be primarily required within Nagpur and surrounding areas, with provisions for outstation travel as necessary.

Contact Information

For further clarification regarding the tender requirements or specifics, interested bidders may contact through relevant channels provided by the Ministry of Railways.

This detailed tender description encapsulates all necessary information for potential bidders to understand requirements, submissions, and eligibility, ensuring a fair competition in hiring vehicle services as per the needs of the Ministry of Railways.