Indian Railways Tender by South Western Railway (GEM/2025/B/6131682)
Custom Bid for Services - Hiring of maintenance truck pick up van similar to TATA XENON or Mahindra
Tender Timeline
Tender Title: Hiring of Maintenance Truck Pick-Up Van Similar to TATA XENON or Mahindra
Tender Reference Number: GEM/2025/B/6131682
Issuing Authority/Department: Ministry of Railways, Indian Railways
The purpose of this tender is to invite proposals for the hiring of maintenance truck pick-up vans similar to TATA XENON or Mahindra for the Indian Railways. The selected contractor will be responsible for providing well-maintained vehicles that can perform efficiently under operating conditions. The maintenance trucks are required for a period of 24 months to cover a distance of overall 2000 kilometers per month.
Scope of Work and Objectives
The scope of work involves supplying maintenance trucks that meet specific operational requirements. The primary objectives include ensuring that the vehicles are in good working condition, capable of fulfilling the transportation needs of the Indian Railways. Each contractor is expected to provide at least one maintenance truck and uphold service delivery expectations consistently.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities capable of providing the required services. Eligible bidders should demonstrate previous experience in vehicle provision and maintenance, ensuring a seamless service delivery mechanism.
Technical Requirements
Every maintenance truck supplied must align with the following technical specifications:
- Comparable model to TATA XENON or Mahindra Camper or Tata Mobile.
- Must be in excellent working condition with no mechanical faults.
- Adherence to safety and environmental standards relevant to commercial vehicles.
Financial Requirements
Bidders are required to submit a competitive financial proposal that complies with Indian Railways’ pricing policies. The evaluation will consider the total cost of provision over the contract duration, including maintenance and operational costs, making it essential that all financial documents are clear and well-organized.
Document Submission Details
All/proposals must be submitted through the appropriate channels designated by the Ministry of Railways. Bidders should ensure that their documents comply with the submission guidelines detailed in the tender notice. Incomplete submissions may lead to immediate disqualification.
Special Provisions
This tender may offer some provisions for Micro, Small, and Medium Enterprises (MSEs), and provisions aligned with 'Make in India' policies to encourage local sourcing of services and goods. Bidders should specify their MSE status in their proposal to avail of potential benefits.
Evaluation Process
The evaluation process will involve a detailed review of technical proposals, followed by a financial comparison. Bids will be assessed based on technical capability, compliance with specifications, and financial competitiveness.
Delivery Locations
The maintenance trucks must be delivered to the specified locations identified by the Indian Railways, ensuring that logistical considerations are accounted for during the evaluation of proposals.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to reach out to the Ministry of Railways representative detailed in the tender documentation (contact information displayed upon submission).
In summary, potential bidders for the consideration of hiring maintenance trucks are encouraged to provide thorough documentation, meet the necessary technical specifications, and engage directly with the issuing authority for additional clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the designated vehicles. Bidders must also demonstrate experience in vehicle provision and maintenance, assuring that they can comply with the operational expectations of the Indian Railways. It is crucial for bidders to provide well-documented evidence of their capabilities and past performance to substantiate their proposals.
The vehicles supplied must be similar to TATA XENON or Mahindra Camper or Tata Mobile. All trucks need to be in good working condition, free from mechanical defects, and adhere to applicable safety and environmental standards. Contractors must ensure that each vehicle meets these technical specifications to guarantee functionality throughout the contract duration.
Bidders must submit a competitive financial proposal detailing the overall costs associated with hiring and maintaining the trucks over the contract period. Financial documentation should be transparent and clearly depict total fees, ensuring alignment with Indian Railways’ pricing policies. The clarity in financial submissions will significantly impact the evaluation process.
Bids must be submitted using the expressly defined submission channels indicated in the tender notice. All documents need to comply with the submission guidelines, ensuring completeness to avoid disqualification. It’s essential for bidders to follow these procedures carefully for a successful submission.
Yes, there are provisions for Micro, Small, and Medium Enterprises (MSEs) aimed at promoting competitive local sourcing. MSE vendors should clearly label their MSE registration status within their proposals to qualify for potential benefits. This alignment not only supports local businesses but also fosters employment opportunities within the community.
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