Tender Title: Hiring of One nos AC SUV Vehicle

Tender Reference Number: GEM/2025/B/6133684

Issuing Authority: Ministry of Railways, Indian Railways

The scope of work includes the hiring of one air-conditioned SUV vehicle for a total of 1500 kilometers and 320 hours per month. This rental service will be required for two years (24 months) and is specifically designated for regular operational reviews and duties in and around Nagpur. Bidders must submit a lumpsum rate for the usage of one SUV over the two-year duration. Additionally, bidders should include a rate for extra kilometers exceeding the monthly quota, specifically a lumpsum rate for 14,400 kilometers as outlined in the bid schedule.

Objectives:

The primary objective of this tender is to procure reliable and high-quality transportation services that align with the operational efficiency required by the Ministry of Railways. Timely delivery and response, as well as maintaining the conditions of service throughout the contract period, are essential.

Eligibility Criteria:

Eligibility for this tender is open to all registered entities that can provide proof of competency in delivering vehicle rental services. Participants must demonstrate their ability to cater to specifications mentioned and ensure compliance with all the necessary legal and regulatory frameworks.

Technical Requirements:

Bidders are expected to present vehicles that meet the specified standards of safety and comfort. The vehicle must be in excellent working condition and must comply with local transport regulations. Proper documentation ensuring vehicle ownership and maintenance should accompany the bid.

Financial Requirements:

All offers must provide a transparent breakdown of costs associated with the services. Bidders must quote competitive rates while adhering to the set guidelines for the lumpsum payment structure laid out in this invitation for bids. Financial stability and proof of prior contracts of similar nature significantly enhance bidder's evaluation.

Document Submission Details:

Bidders are required to submit their proposals through the established electronic bidding platform. All documents, including the financial breakdown, technical specifications, and compliance certifications, must be uploaded in the appropriate format as detailed by the Ministry of Railways.

Special Provisions:

This auction welcomes submissions from Micro, Small, and Medium Enterprises (MSEs), as well as startups, thereby promoting inclusivity and local business support. Special consideration may be granted based on defined eligibility criteria targeting these business sectors.

Evaluation Process:

The evaluation will follow a detailed scrutiny of submitted bids, focusing on meeting the technical specifications, financial viability, and compliance with outlined eligibility and operational requirements. Transparency and fair competition are paramount in the selection process. Successful bidders will be notified through the official channels.

Delivery Locations:

Service is to be provided primarily in and around Nagpur, catering to various operational requirements designated by the Ministry of Railways.

Contact Information:

For inquiries and additional information, stakeholders are encouraged to use the official communication channels provided on the bidding platform. Ensure compliance with all submission guidelines to facilitate seamless processing.

This comprehensive discussion ensures that all relevant information regarding the tender for hiring an AC SUV vehicle is explicitly detailed and easily accessible for potential bidders.