Indian Railways Tender by South Central Railway (GEM/2025/B/6140020)
Entry and Mid Level Laptop - Notebook
Tender Timeline
Overview
The GEM/2025/B/6140020 tender, issued by the Indian Railways, under the Ministry of Railways, invites bids for the supply of Entry and Mid Level Laptops - Notebooks. This tender signifies an essential procurement process to enhance the operational efficiency of the Indian Railways by equipping staff with reliable and efficient computing devices.
Scope of Work and Objectives
The principal objective of this tender is to procure Entry and Mid Level Laptops in a quantity of four units. The selected supplier will be responsible for the delivery of high-quality laptops that meet the specific technical specifications laid out by the Indian Railways. This procurement aims to support various governmental and operational facets of the Indian Railways, focusing on improved productivity and performance.
Eligibility Criteria
Participating bidders must adhere to the eligibility criteria outlined in the tender documents. Generally, eligibility will include being a registered entity under relevant government regulations and possession of the necessary qualifications that demonstrate capability and reliability in delivering the specified goods.
Technical Requirements
Vendors must meet stringent technical specifications outlined in the tender documents. These will include, but not be limited to, the following:
- Processor speed
- Storage capacity
- Memory (RAM)
- Battery life
- Weight and portability standards
Failure to meet these specifications can result in disqualification.
Financial Requirements
Bidders are required to provide a detailed financial proposal along with evidence of their financial stability. Often, this may include:
- Financial statements for the past two years
- Proof of previous contracts or orders successfully fulfilled
Document Submission Details
Interested bidders must submit all required documentation electronically, as stipulated in the tender protocols. This typically encompasses:
- Bid documents
- Proposed price lists
- Proof of eligibility and other support documents
- Any required forms specific to the tender process
Special Provisions
This tender initiative also considers support provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders can take advantage of incentives designed to bolster their participation in public procurement processes. These benefits include exemptions in earnest money deposit (EMD) requirements and prioritization during the evaluation process.
Evaluation Process
The selection of the winning bid will be based on a comprehensive evaluation process that considers:
- Conformance to technical specifications
- Financial competitiveness
- Delivery timelines
- Vendor reliability and past performance
The evaluation will be conducted in accordance with government procurement norms.
Delivery Locations
The successful bidder will be required to deliver the laptops to specified locations as directed by the Indian Railways. Details regarding exact delivery points will be elaborated upon during contract finalization.
Contact Information
For inquiries related to this tender, interested parties should refer directly to the official contact channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid licenses and certifications, and fulfilling technical and financial criteria as outlined in the tender documentation. Vendors must demonstrate capacity and reliability in delivering laptops as per the specified guidelines to qualify for participation.
Bidders must provide relevant certificates that may include:
- GST registration certificate
- Company registration certificate
- Authorization from the original equipment manufacturer (OEM) if applicable These documents ensure compliance with legal and operational standards for procurement.
Payment terms will typically be defined in the contract following the selection process. Generally, bidders can expect terms that provide payment upon successful delivery of the laptops and acceptance by the Indian Railways. This may include provision for advance payments based on compliance with specific milestones.
The evaluation and selection process for this tender involves a clear assessment of both technical submissions and financial proposals. Evaluators will review bids based on compliance with technical specifications, cost-effectiveness, and delivery timelines. Each submission will undergo a rigorous comparison to ensure fairness and transparency.
MSEs participating in this tender will benefit from a range of provisions aimed at promoting their engagement in government procurement. This includes reduced tender fees, exemptions from EMD, and targeted support that encourages a competitive edge during the evaluation process, aligned with MSE promotion policies.
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