Tender Title: Monthly Basis Cab & Taxi Hiring Services - SUV
Reference Number: GEM/2025/B/6144355
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Monthly Basis Cab & Taxi Hiring Services - SUV tender aims to secure transportation services for the Ministry of Railways. This tender involves hiring SUVs on a monthly basis to meet the transportation needs of personnel across various operational requirements. The scope extends to providing vehicles for 2000 Km per month and 6000 Km per quarter, inclusive of outstation travel, ensuring round-the-clock availability (24x7) for seamless commute operations.
Scope of Work and Objectives
The primary objective is to establish a reliable service partner capable of providing quality cab and taxi services on a monthly basis. The selected contractor will be required to present comfortable SUV vehicles that are well-maintained, equipped with necessary safety measures, and available for both local and outstation journeys. The contractor will also need to demonstrate capacity for accommodating urgent requests and ensuring timely service delivery.
Eligibility Criteria
Eligible bidders must possess a valid registration as an operational taxi service provider along with appropriate licensing for outstation travel. Proof of prior experience in providing similar services to public sectors or large corporations will be required, underscoring a history of successful contract fulfillment. Compliance with all relevant laws and regulations governing transportation services is mandatory.
Technical Requirements
Bidders must ensure that their vehicles meet specific technical specifications, including:
- Vehicles must be registered and permitted for commercial use.
- Compliance with safety and emission norms set by the government.
- The availability of a dedicated team for timely maintenance and service support.
- GPS tracking in vehicles for monitoring usage and safety.
Financial Requirements
Submissions must demonstrate the ability to adhere to cost-efficiency while providing quality service. Bidders are required to offer a price proposal detailing the cost per kilometer, monthly chargeable rates, and any additional charges applicable to outstation travel. Financial stability will be part of the evaluation, requiring submission of financial statements.
Document Submission Details
Bidders should submit the required documents electronically via the designated portal. This includes:
- Completed Tender Application Form
- Certificate of Registration and Licensing
- Detailed Price Proposal
- List of Vehicles along with Registration Certificates
- Experience Certificates or Letters of Recommendation
Special Provisions
For Micro, Small, and Medium Enterprises (MSEs), there are favorable provisions that may include lower financial thresholds and assistance in the bidding process to encourage participation from smaller enterprises. Startups may also receive similar benefits, promoting innovation in service provision.
Evaluation Process
The evaluation of bids will consider several criteria, including adherence to technical specifications, financial proposals, and past performance. The evaluation team will conduct interviews or further discussions as necessary with potentially shortlisted bidders.
Delivery Locations
Services are to be rendered across various locations mandated by the Ministry of Railways, necessitating flexibility in operational coverage both within city limits and for outstation trips as required.
Contact Information
For inquiries regarding the tender document or submission process, please visit the official website of the Ministry of Railways or the specific tender portal to access contact details.
Additional Information
It’s crucial to maintain compliance with the relevant laws and standards governing the transportation sector, including fulfillment of all contractual obligations detailed in the official tender documents. Bidders are encouraged to thoroughly review all stipulations and requirements before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered transportation service provider, holding a valid commercial license for operating in the necessary jurisdictions, and showcasing prior experience in similar public sector contracts. Further, compliance with local transportation regulations and the ability to service the defined range of kilometers are essential criteria.
Vehicles must comply with all standard technical specifications, including commercial registration and safety features. Additionally, vehicles should adhere to governmental safety regulations and emission norms. A reliable maintenance strategy and availability of vehicles equipped with GPS tracking are also necessary to meet the quality standards required by the Ministry of Railways.
Potential bidders must demonstrate financial viability by submitting a detailed pricing proposal, indicating costs per kilometer, monthly fees, and relevant outstation travel charges. Proof of financial stability through recent financial statements will be reviewed during the evaluation process.
Bid submissions are to be made electronically via the prescribed portal, with the required documents attached. Bidders should ensure that electronic copies are clear and in the accepted formats as outlined in the tender documentation, facilitating easy review by the evaluation committee.
MSEs are provided with benefits such as reduced thresholds for participation and support from the authority in understanding and completing the bidding process. These special provisions are designed to encourage wider participation and innovation in service delivery. Compliance with ‘Make in India’ initiatives will be an added advantage that supports local economic growth.
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