Indian Railways Tender by North Western Railway (GEM/2025/B/6110526)

Tender Title and Reference Number

Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6110526

Issuing Authority/Department

The Ministry of Railways, specifically the Indian Railways, is the issuing authority for this tender.

Scope of Work and Objectives

The primary objective of this tender is to procure 68 units of entry and mid-level desktop computers. These computers will be utilized within various operational and administrative departments of the Indian Railways to enhance productivity and operational efficiency. The procurement aims to meet the increasing demand for computer hardware that supports modern computational tasks and ensures smooth workflow across multiple projects.

Eligibility Criteria

To participate in this tender, bidders must satisfy several eligibility criteria:

• Bidders should be a registered entity under relevant governmental acts.
• They must possess a valid registration with the Goods and Services Tax (GST).
• The firms should demonstrate prior experience in supplying similar IT equipment or services.
• Compliance with the Make in India policy is encouraged, favoring locally manufactured products.

Technical Requirements

The technical requirements outlined in this tender will focus on specifications that the desktop computers must meet, including:

• Minimum processor speed, RAM, and storage capacity.
• Compatibility with standard operating systems.
• Inclusion of essential software applications required for efficient operation.
• Compliance with relevant quality standards and environmental criteria.

Financial Requirements

Bidders are expected to provide a detailed financial proposal along with their bid. This should include:

• Breakdown of costs per unit and total costs.
• Payment terms aligned with the evaluation and delivery milestones.
• Relevant warranty terms and conditions.

Document Submission Details

Interested parties must submit their bid documents through the specified online portal. All submissions must include:

• Completed bid forms.
• Proof of eligibility and relevant certifications.
• Financial documents and technical compliance proposals.

Documents should be in accepted formats such as PDF or Word. All submissions must be made before the final deadline specified, ensuring compliance with all outlined submission processes.

Special Provisions

Favorable provisions for Micro, Small and Medium Enterprises (MSEs) and startups are embedded in the tender framework, allowing these entities to participate and potentially receive certain advantages, such as price preferences. This supports the government’s initiative to empower small businesses and foster competition in the market.

Evaluation Process

The evaluation process for the bids will be comprehensive and structured:

• Technical bids will be assessed first to determine compliance with the specifications.
• Financial bids of qualifying technical proposals will then be opened and evaluated.
• The selection will be based on the lowest bid price among qualified suppliers, adhering to the established criteria.

Delivery Locations

The computers are to be delivered to various designated locations under the Indian Railways, as specified in the tender documentation. Bidders are responsible for ensuring timely delivery and setup as required.

Contact Information

For additional clarifications regarding the tender, participants may reach out to the contact points defined in the official documents. Ensure compliance with all communication protocols to facilitate smooth interaction.